What are the responsibilities and job description for the Senior Purchasing Coordinator (DHSEM #10100917) position at State of New Mexico?
Posting Details
Department of Homeland Security works to protect the people of New Mexico by providing emergency services and situational awareness across the state. The Administrative Services Bureau (ASB) oversees the Agencies fiscal operations and administers procedural compliance for the State of New Mexico as well as adheres to all local, state, and federal policies. ASB is responsible for procurement services, contracts management, grants review, budget, and accounting management.
Why does the job exist?
Processing Purchase requests, obtaining quotes from vendors, Process contracts, Assist with RFP, ITB, GSA and Sole Sources. Conduct trainings for purchasing agents. Tracking spreadsheets for purchase orders and contracts.
Who are the customers?
Citizens of New Mexico, Homeland Security and state, local and federal entities.
Ideal Candidate
Citizens of New Mexico, Homeland Security and state, local and federal entities.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License. Employment is subject to a per-employment background check and is conditional pending results. Working on weekends, holidays and shift work may be required during emergency and/or disaster situations. Voluntarily carry department issued smart phone for official use without compensation.
Working Conditions
Work is usually performed in an office setting, with extensive exposure to Visual Video Display Terminal (VDT), personal computer, printer, cellphone, copy machine, scanner, keyboard, and digital records with extended periods of sitting.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Angel Roybal, (505) 490-1447, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Department of Homeland Security works to protect the people of New Mexico by providing emergency services and situational awareness across the state. The Administrative Services Bureau (ASB) oversees the Agencies fiscal operations and administers procedural compliance for the State of New Mexico as well as adheres to all local, state, and federal policies. ASB is responsible for procurement services, contracts management, grants review, budget, and accounting management.
Why does the job exist?
- Monitor, review and approve purchasing requests for Department of Homeland Security Emergency Management (DHSEM) and departments within; verify for accuracy and confirm it is in accordance with Procurement Code and agency policies; provide purchasing related requests to Chief Procurement Officer for adjustments and final approval.
- Initiate, prepare, process, monitor and execute contracts for professional services and general services according to the New Mexico Procurement Code, State Purchasing Division regulations, and applicable internal and external policies and procedures. The incumbent in this position is responsible for working with the Chief Procurement Officer to ensure accuracy.
- Process, review and monitor travel for DHSEM staff and reconcile P-Card packet for payment. Ensure purchases are in alignment with procurement code and P-card guidelines.
- Review disaster and non-disaster grants for reimbursement to comply with state, local and federal procurement guidelines. Issue written approval/denial of state review based upon all policies being met.
- Assist with purchases for EOC activation, State Emergencies and Emergency Procurement. Posting on General Service Department website and In state/Out of state contract reporting per law.
Processing Purchase requests, obtaining quotes from vendors, Process contracts, Assist with RFP, ITB, GSA and Sole Sources. Conduct trainings for purchasing agents. Tracking spreadsheets for purchase orders and contracts.
Who are the customers?
Citizens of New Mexico, Homeland Security and state, local and federal entities.
Ideal Candidate
Citizens of New Mexico, Homeland Security and state, local and federal entities.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License. Employment is subject to a per-employment background check and is conditional pending results. Working on weekends, holidays and shift work may be required during emergency and/or disaster situations. Voluntarily carry department issued smart phone for official use without compensation.
Working Conditions
Work is usually performed in an office setting, with extensive exposure to Visual Video Display Terminal (VDT), personal computer, printer, cellphone, copy machine, scanner, keyboard, and digital records with extended periods of sitting.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Angel Roybal, (505) 490-1447, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.