What are the responsibilities and job description for the Legal Assistant (RLD #4087) position at State of New Mexico?
Posting Details
The Alcoholic Beverage Control Division administers the New Mexico Liquor Control Act and the Tobacco Products Act. The Division is responsible for liquor and tobacco products licensure, compliance, permits for special events and festivals, server training certification, server training provider approval, prosecution of administrative violations of the Liquor Control Act and Tobacco Products Act by establishments and servers and other support functions. New Mexico is one of 32 states classified as a licensure state, where the alcoholic beverage industry is a private enterprise licensed and regulated by the state and is one of 12 states to require mandatory alcohol server training. New Mexico operates within a three-tiered system for alcohol and tobacco products distribution, meaning that alcohol and tobacco products are sold from the manufacturer to a wholesaler and then to a retailer. Currently, there are approximately 4,900 liquor establishment licenses in thirty-four different categories, approximately 1,600 tobacco licenses and approximately 67,000 active certified alcohol servers.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
The purpose of this position is to protect the public health and safety through licensure of those people serving alcohol and tobacco to the public. The incumbent must be professional and knowledgeable about New Mexico laws surrounding the sale, service and consumption of alcoholic beverages and tobacco products. The incumbent assists counsel with legal research, preparation of legal documents and correspondence, assists with processing of citations received by license holders for violations of the Liquor Control Act and the Tobacco Products Act, assists with document preparation under the Inspection of Public Records Act (IPRA) including gathering responsive records and redacting them in accordance with IPRA and assists with processing renewal applications for liquor and tobacco license holders. The incumbent answers questions and provides assistance to attorneys, businesspeople, law enforcement, city and county governments and members of the public. The incumbent collects all fees due the State and ensures compliance with State law.
How does it get done?
-- Assist counsel with legal research, preparation of legal documents or correspondence, assist with conducting administrative hearings and other tasks.
-- Assist with document preparation under the Inspection of Public Records Act (IPRA) including gathering responsive records and redacting them in accordance with IPRA.
-- Assist with the review and processing of liquor license and tobacco license renewal applications. Checking applications for completeness and accuracy, verifying that applicants are in compliance with all laws and that all fees have been collected.
-- Assist with citation processing. Download and review police reports, enter citation information into the database, prepare correspondence to licensees and/or attorneys, receive payments for fines imposed ensuring that monies are properly credited to the correct account, and preparing reports and spreadsheets to track citation status and other citation data.
-- Assist with various office duties to include: Assist with processing of daily deposits, reviewing special permits, processing mail, assisting with front desk providing customer service in a very busy environment.
-- Assist with miscellaneous duties as assigned.
Who are the customers?
Our customers are alcohol servers, alcohol and tobacco license holders, product manufacturers, wholesalers, and the public. They are businesspeople, attorneys, law enforcement, lawmakers and each citizen impacted by liquor and tobacco products.
Ideal Candidate
Our customers are alcohol servers, alcohol and tobacco license holders, product manufacturers, wholesalers, and the public. They are businesspeople, attorneys, law enforcement, lawmakers and each citizen impacted by liquor and tobacco products.
Minimum Qualification
High School diploma or equivalent and six (6) months of directly related clerical, secretarial, and/or office administration experience utilizing legal terminology, procedures, and documents. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Candidate must possess and maintain a valid Driver's License and current Defensive Driving Course Certification from the State of New Mexico; or must obtain a Defensive Driving Course Certification within six (6) months of hire as a condition of continued employment. Pre-employment background check is required and is conditional pending results.
Working Conditions
The incumbent works in an office environment. There is frequent use of computers, printers, scanners and telephones. There are extended periods of sitting. The applicant must be able to lift up to 50 lbs. There may be occasional travel.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Debra A. Lopez, (505) 476-4551, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The Alcoholic Beverage Control Division administers the New Mexico Liquor Control Act and the Tobacco Products Act. The Division is responsible for liquor and tobacco products licensure, compliance, permits for special events and festivals, server training certification, server training provider approval, prosecution of administrative violations of the Liquor Control Act and Tobacco Products Act by establishments and servers and other support functions. New Mexico is one of 32 states classified as a licensure state, where the alcoholic beverage industry is a private enterprise licensed and regulated by the state and is one of 12 states to require mandatory alcohol server training. New Mexico operates within a three-tiered system for alcohol and tobacco products distribution, meaning that alcohol and tobacco products are sold from the manufacturer to a wholesaler and then to a retailer. Currently, there are approximately 4,900 liquor establishment licenses in thirty-four different categories, approximately 1,600 tobacco licenses and approximately 67,000 active certified alcohol servers.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
The purpose of this position is to protect the public health and safety through licensure of those people serving alcohol and tobacco to the public. The incumbent must be professional and knowledgeable about New Mexico laws surrounding the sale, service and consumption of alcoholic beverages and tobacco products. The incumbent assists counsel with legal research, preparation of legal documents and correspondence, assists with processing of citations received by license holders for violations of the Liquor Control Act and the Tobacco Products Act, assists with document preparation under the Inspection of Public Records Act (IPRA) including gathering responsive records and redacting them in accordance with IPRA and assists with processing renewal applications for liquor and tobacco license holders. The incumbent answers questions and provides assistance to attorneys, businesspeople, law enforcement, city and county governments and members of the public. The incumbent collects all fees due the State and ensures compliance with State law.
How does it get done?
-- Assist counsel with legal research, preparation of legal documents or correspondence, assist with conducting administrative hearings and other tasks.
-- Assist with document preparation under the Inspection of Public Records Act (IPRA) including gathering responsive records and redacting them in accordance with IPRA.
-- Assist with the review and processing of liquor license and tobacco license renewal applications. Checking applications for completeness and accuracy, verifying that applicants are in compliance with all laws and that all fees have been collected.
-- Assist with citation processing. Download and review police reports, enter citation information into the database, prepare correspondence to licensees and/or attorneys, receive payments for fines imposed ensuring that monies are properly credited to the correct account, and preparing reports and spreadsheets to track citation status and other citation data.
-- Assist with various office duties to include: Assist with processing of daily deposits, reviewing special permits, processing mail, assisting with front desk providing customer service in a very busy environment.
-- Assist with miscellaneous duties as assigned.
Who are the customers?
Our customers are alcohol servers, alcohol and tobacco license holders, product manufacturers, wholesalers, and the public. They are businesspeople, attorneys, law enforcement, lawmakers and each citizen impacted by liquor and tobacco products.
Ideal Candidate
Our customers are alcohol servers, alcohol and tobacco license holders, product manufacturers, wholesalers, and the public. They are businesspeople, attorneys, law enforcement, lawmakers and each citizen impacted by liquor and tobacco products.
Minimum Qualification
High School diploma or equivalent and six (6) months of directly related clerical, secretarial, and/or office administration experience utilizing legal terminology, procedures, and documents. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Candidate must possess and maintain a valid Driver's License and current Defensive Driving Course Certification from the State of New Mexico; or must obtain a Defensive Driving Course Certification within six (6) months of hire as a condition of continued employment. Pre-employment background check is required and is conditional pending results.
Working Conditions
The incumbent works in an office environment. There is frequent use of computers, printers, scanners and telephones. There are extended periods of sitting. The applicant must be able to lift up to 50 lbs. There may be occasional travel.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Debra A. Lopez, (505) 476-4551, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.