SENIOR ACCOUNTING ASSISTANT

Senior Accounting Assistant to join the Office of Fiscal Operations, Accounting Unit, in Carson City. This is an excellent opportunity for an accounting professional who thrives in a collaborative, fast-paced environment and is committed to supporting public education throughout Nevada.

In this role, you will play a key part in ensuring the accurate and efficient processing of funds that support educational programs across the State. Because this position assists with intermediate- to advanced-level accounting operations, experience with CORE.NV Financial & HR Systems (Advantage 4.0) is highly desirable.

• Receive, review, verify, and process accounts payable and receivable documents.
•  Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
•  Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.

• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Assign a budgetary account code and post to revenue and receivable accounts.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Perform related duties as assigned.
  

• Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
  
• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
  
•  Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
  
• Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
  
• Interpret and explain regulations, policies, procedures, and guidelines.
  
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
  
• Authorize payments within designated authority.
  
• Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
  
•  Assist in developing procedures to implement or improve work processes.
  
• Perform related duties as assigned.

Essential duties include, but are not limited to:

• Assisting the Accountant Technician with Accounting Unit staff training
• Serving as the Department's payroll clerk, processor, and liaison
• Processing and tracking Internal Fund Notifications (IFNs)
• Ensuring the timely review and submission of stale claims
• Providing guidance to Accounting Unit staff and monitoring workflow processes
• Processing Level I payments for a variety of fiscal transactions
• Assisting with the maintenance of the Accounting Unit's electronic filing system
• Processing and submitting access request forms for Accounting Unit staff
• Allocating Bank of America Works travel and procurement transactions
• Performing other related duties as assigned
  

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Salary : $46,207 - $67,296