PURCHASING OFFICER 3

This position is in the Department of Administration's Purchasing Division in Carson City. This position will be responsible for advising State agencies and Purchasing Officers regarding all aspects of procurement, including correct use of the State's e-Procurement System. This position will be responsible for overseeing procurement training statewide. The Purchasing Officer 3 will be responsible for keeping track of regulatory changes and making required revisions to procurement practices, including changes to the State's e-Procurement System. This position will be responsible for using the State's e-Procurement System to allocate work among the State Purchasing Division's Purchasing Officers. The Purchasing Officer 3 will represent the State as Purchasing's expert on best procurement practices. This position requires proficiency in the State’s Financial system, the State’s e-Procurement system, as well as Microsoft Office, particularly Excel. In following with the Department of Administration’s mission of providing exceptional customer service, the position requires a high degree of customer service skills, working cooperatively and professionally inside and outside of the organization.

Bachelor's degree from an accredited college or university in a business related field and four years of increasingly responsible professional experience which included the procurement of services; developing requests for proposal; reviewing requests for proposals; selecting vendors; and negotiating contract terms and preparing individual contracts; OR one year of experience as a Purchasing Officer II in Nevada State service; OR an equivalent combination of education and experience as described above.

Interview user agency staff and administrators to obtain information concerning the type, scope, timelines and technical aspects of the goods and services to be procured; develop project-specific definitions, geographic areas, projected changes in regulation or law, products and deliverables, and clearly defined expectations of the procuring agency.

Plan, organize and write requests for proposals, and other types of solicitations, for publication and distribution to potential vendors; establish timelines for solicitation; develop categories and weights of criteria upon which proposals are evaluated; recruit and train evaluation committee members regarding legal requirements, the evaluation criteria and process, and the expectations identified in the proposal.

Open proposals at the specified date, time and place; coordinate and participate in the evaluation of proposals for technical compliance and cost comparison; negotiate with finalists on deliverables, costs and other items to secure the highest quality of service and the best value for the State; request additional information and/or demonstrations as appropriate.

Coordinate negotiations between the user agency, the Attorney General's Office or delegated legal counsel, Risk Management and the vendor; resolve issues concerning the terms and conditions, warranties, legal requirements, payment schedules, appeal processes for disputes, determination of when a process is complete and other issues which may arise; after the vendor is selected, write the contract for execution by the user agency.

Ensure potential vendors are treated fairly and equitably and the procurement of services for the State is conducted in accordance with all applicable laws, regulations, policies and administrative directives. Manage strategic relationships to drive innovation and continuous improvement.

Communicate with user agency directors, administrators and senior staff, potential and selected vendors, risk management staff, deputy attorneys general and others to identify and resolve complex issues, negotiate contracts, and provide and obtain technical information.

Operate office machines including a personal computer to design and produce graphs, charts, spreadsheets, reports, requests for proposal and other documents related to the procurement of services process.

Perform related duties as assigned.

Under administrative direction, incumbents in this class perform and/or oversee the most difficult and complex procurement assignments; must supervise a unit of Purchasing Officers and may supervise Program Officers, Buyers and/or other staff that support the procurement function; develop policy, operational processes and drafts of legislation in conjunction with the Purchasing Administrator; testify before legislative committees regarding complex procurement of goods and services contracts; assist in the development of curriculum, conduct and/or oversee all training aspects of the division.This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Detailed knowledge of: National Association of Purchasing Managers request for proposal contract negotiation guidelines or equivalent process; contract preparation and administration; procurement; laws, regulations and legal requirements related to the procurement of services. 

Working knowledge of: State legislative processes. 

Ability to: oversee and participate in the procurement of services for the State; develop and administer major contracts for services; testify before legislative committees regarding the validity of specific procurements; draft legislation and provide expert testimony; develop policies, guidelines and regulations governing the procurement of services for the State; review and approve all requests for proposal and other work of subordinates; train, supervise and evaluate the performance of assigned personnel; conduct certification training and instructional meetings.

Recruiter Contact Information: Jennifer Kauble - jenniferkauble@admin.nv.gov

Salary : $76,609 - $114,694