What are the responsibilities and job description for the Probate Clerk position at State of Nebraska?
The work we do matters! Hiring Agency: Supreme Court - Agency 5 Location: Omaha, NE Hiring Rate: $18.393 Job Posting: JR2025-00019641 Probate Clerk (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 10-07-2025 Job Description: Location: Douglas County Courthouse, Omaha District: 4th Judicial District The Judicial Branch is a state-funded Branch of Government that offers benefits to include medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave and more! This classification level performs a variety of high-level support/clerical tasks that require exceptional attention to detail of work processes to promote effective and expeditious decision making, by the appropriate authority, of the following: wills, special administrations, estates, guardianships, and conservatorships. Responsible for the review and acceptance of electronic and over the counter filings for permanent record, case assignment, file assembly, and entry of case information into court software. Responsible for the monitoring and reviewing for case progression timeline compliance. Prepares notices, correspondences for probate hearings, as well as additional correspondences, as instructed by the Judges and/or Judicial Administrator/Clerk Magistrate. Performs other clerical tasks such as answering phone, processing mail, receipting money, and performing other general office duties. JOB DUTIES Provides customer service to internal and external customers, which includes answering phones and greeting walk-in visitors, responding to requests for information from staff and/or the public, and answering routine questions. Performs clerical tasks, which includes review and acceptance of electronic and over the counter filings; collecting fees and other payments; receiving, processing, sorting, filing, and/or distributing a variety of correspondence, materials, billings, payments, deliveries, mail, and/drop paperwork, and other applicable documents. Enters information into applicable court databases and/or other computerized systems to collect and maintain court records and information in assigned area of responsibility and process court motions/filings. Receives and processes, utilizes exceptional attention to detail, to promote effective and expeditious decision making of all cases associated with probate filings which includes but not limited to estates, wills, special administrations, guardianships, and conservatorships. Prepares, records, and/or maintains information, to include verifying filings and information for accuracy and ensuring appropriate corrections are completed. Performs other duties of a similar nature or level. The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Requirements / Qualifications: Minimum Qualifications: Associate degree in related field or High School Diploma or equivalent (G.E.D.) combined with 4 years of related experience to successfully perform the essential duties of the job such as those listed above. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education. KNOWLEDGE, SKILLS, ABILITIES Knowledge Requirements: Customer service principles. Computers and related software applications. Federal, state, and local laws, rules, and regulations. Office procedures, methods, and equipment. Data entry techniques. Criminal history information. Probate Court function, mode of operation, and related statutes, rules, and regulations. Skill Requirements: Providing customer service. Maintaining records. Performing data entry. Operating standard office equipment. Using computers and related software applications. Reviewing reports for accuracy. Read and comprehend departmental rules, regulations, procedures, and instructions. Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements: Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 lbs. HIRING RATE: $38,257.13 per year MINIMUM RATE: $39,213.56 per year CLOSING DATE: Open until October 7, 2025 External Candidates – Please visit https://statejobs.nebraska.gov to complete a State application. Any Current State of Nebraska Employee: apply via Jobs Hub through Workday, here: https://www.myworkday.com/son/d/task/2998$42366.htmld#backheader=true The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws. Benefits We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits Equal Opportunity Statement The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics. Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. We are seeking talented individuals to join our team in careers that make a difference in the lives of Nebraskans. Once you've had the opportunity to explore our current open positions, apply for those of interest to you. https://das.nebraska.gov/personnel/training/ExternalTutorial/ Check back on your candidate profile to see the status of your submitted applications, as well as any new postings that might interest you! Thank you for your interest in joining our team! State Government is one of the largest and most diverse employers in Nebraska. Whether it's helping a vulnerable child, advancing public health, making highways safer, or preserving our natural resources, the work we do matters!
Salary : $38,257 - $39,214
