What are the responsibilities and job description for the Executive Assistant position at State of Missouri?
Job Location: This position will be located at Harry S. Truman State Office Building, 301 W. High Street, Jefferson City, MO 65102
Why You’ll Love This Position
Are you a highly organized professional with a talent for anticipating needs, managing competing priorities, and supporting leaders in a dynamic environment? The Office of Administration, Division of General Services, is seeking a dedicated and proactive Executive Assistant to support our Division Director and leadership team in advancing strategic goals and delivering high-quality public service.
As the Executive Assistant, you will serve as the primary administrative partner to the Division Director, providing high-level support that enables effective decision-making and operational efficiency. This is a pivotal role that requires discretion, initiative, and keen understanding of priorities within the division.
The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.
Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.
Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
OARecruiters@oa.mo.gov
Why You’ll Love This Position
Are you a highly organized professional with a talent for anticipating needs, managing competing priorities, and supporting leaders in a dynamic environment? The Office of Administration, Division of General Services, is seeking a dedicated and proactive Executive Assistant to support our Division Director and leadership team in advancing strategic goals and delivering high-quality public service.
As the Executive Assistant, you will serve as the primary administrative partner to the Division Director, providing high-level support that enables effective decision-making and operational efficiency. This is a pivotal role that requires discretion, initiative, and keen understanding of priorities within the division.
The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.
- Manage and maintain calendars, coordinate meetings, and support time-sensitive communications
- Prepare correspondence, reports, agendas, and presentation materials with professionalism and accuracy
- Organize and track key documents, initiatives, and deadlines
- Support division level events and special projects
- Serve as the Human Resources liaison for the division
- Provide efficient office management to maintain effective program offices
- Maintain confidentiality and exercise sound judgment.
- Serve as the OpEx lead for the division
- High school diploma or GED
- Four years of progressively responsible experience in administrative positions.
- Self-starter willing to take initiative
- Technical expertise combined with a commitment to continuous improvement
- Proven administrative or executive support experience in a complex, fast-paced environment
- Exceptional communication
- Organizational and problem-solving skills
- Ability to manage multiple priorities with professionalism and adaptability
- Ability to work independently with minimal direction and supervision
- Extensive experience with Microsoft Office software -- Outlook, Word, Excel, PowerPoint, and SharePoint
- Experience with MissouriBUYS, the State’s existing accounting system (SAM II) and ability to adapt to the State’s new system (MOVERS)
- Experience supporting government or public service leaders is a plus
Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.
Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
OARecruiters@oa.mo.gov