Executive Assistant to the Deputy Commissioner

Job Summary - Why you’ll love this position

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

Why you’ll love this position:
This position’s primary responsibility is to provide operation and logistical support to the Deputy Commissioner of the Learning Services Division, within the Commissioner’s Office in the Department of Elementary and Secondary Education (DESE), and to the six independent offices and state operated programs within the Division, and its nearly 1,700 employees within. An individual in this position may have functional authority over employees performing a wide range of administrative functions and can expect to exercise significant discretion and autonomy in the performance of duties. Work is frequently of a highly confidential and sensitive nature. This position has direct contact with all levels of DESE and other Missouri state agency staff, members of the State Board of Education, members of the legislature and legislative staff, local education agency staff and leaders, institutions of higher education, and the public.

Responsibilities - What you’ll do

• Coordinate activities between and among Learning Services offices and programs on behalf of Deputy Commissioner.
• Provide operational and logistical support.
• Maintain calendar and other appropriate documentation.
• Monitor multiple email accounts and coordinate/facilitate responses to correspondence (email and hard copy).
• Monitor learning services communications, including website, for consistency and clarity. Manage Learning Services communications and information flow. Suggest improvements as appropriate.
• Coordinate information sharing across Learning Services and with Governmental Affairs. Support recurring periodic analyses and reports.
• Make travel arrangements, including flights, as appropriate; and provide detailed travel itineraries as applicable.
• Prepare monthly expense reimbursement reports.
• Prepare, review, and edit correspondence, documents, reports and forms for signature and/or approval.
• Demonstrate regular, reliable, and engaged attendance.

Full job description available upon request.

Qualifications - All you need for success Minimum Qualifications:

• Graduation from high school (or attained high school equivalent diploma).
• Possess work experience that has prepared an individual to perform the duties of executive assistant to upper management.
• Five years of progressively responsible support tasks of which at least two years involve direct support to upper management within an organization.

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

If you have questions about this position, please contact: hr@dese.mo.gov.

Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.

Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 2nd Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.

To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.

Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.