What are the responsibilities and job description for the Executive Assistant - MOVERS Program position at State of Missouri?
Job Location: This position will be located in Jefferson City, MO
The Missouri Vital Enterprise Resource System (MOVERS) is a statewide modernization initiative transforming Missouri’s core administrative infrastructure from fragmented legacy systems to a unified, cloud-based ERP environment. The Executive Assistant provides high-level, proactive administrative and operational support to the MOVERS Program Executive. This role is essential to ensure the Program Executive can effectively lead governance, cross-branch coordination, fiscal oversight, and strategic execution of this multi-year ERP transformation.
This position requires exceptional organization, discretion, communication skills, and the ability to thrive in a fast-paced, high-visibility environment involving senior leadership across state government.
The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay difference (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not rais your base pay.
Responsibilities - What you’ll do- Manages the Program Executive’s calendar, meetings, priorities, and daily workflow to ensure efficient use of time and alignment with program objectives.
- Provides administrative support to leaders across the project.
- Coordinates complex and high-level meetings with executive, legislative, and judicial stakeholders, including scheduling, logistics, agendas, materials, and follow-up actions.
- Prepares, proofreads, and edits executive-level correspondence, briefing documents, presentations, and reports.
- Maintains accurate documentation and records for governance activities, decisions, escalations, and program communications.
- Assists with tracking deliverables, deadlines, and high‑priority initiatives to ensure timely completion.
- Supports day-to-day project operations by anticipating needs, resolving issues proactively, and facilitating communication across program teams.
- Provides administrative support for enterprise governance meetings, including planning schedules, coordinating participants, preparing materials, drafting minutes, and documenting decisions.
- Helps maintain transparency of program activities through organized documentation, version control, and consistent communication.
- Assists the Program Executive in preparing reports and status updates for the Office of Administration, Governor’s Office, and senior leadership across state government.
- Facilitates information flow across agencies, vendors, and program teams to support effective decision-making.
- Serves as a primary point of contact for the Office of the Program Executive, managing inquiries, coordinating communications, and ensuring timely routing of information.
- Supports enterprise stakeholder engagement efforts, including organizing briefings, preparing materials, and coordinating outreach activities.
- Builds professional relationships with agency leaders, vendor partners, and internal staff to foster collaboration.
- Assists with organizing and maintaining documentation related to budget monitoring, fiscal reporting, contract administration, and vendor performance tracking.
- Helps coordinate meetings and materials related to financial oversight, performance management, and risk/issue escalation.
- Plans and coordinates program-related events, workshops, and enterprise meetings
- Support special projects and initiatives by conducting research, compiling information, and preparing summaries as needed.
- Manages sensitive information with discretion and maintains a high level of confidentiality.
- Three or more years of experience providing administrative support, including support for senior or executive-level leadership.
- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
- Proficiency with office software such as Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools.
- Excellent written and verbal communication skills, including experience preparing professional correspondence and documents.
- Ability to work with discretion and maintain confidentiality when handling sensitive information.
- Demonstrated ability to work independently, take initiative, and anticipate needs.
- Experience coordinating meetings, schedules, and logistics in fast-paced environments.
- Degree in Business or a related field.
- Five or more years of experience providing administrative support, including support for senior or executive-level leadership.
- Experience supporting executives in government, public administration, or large-scale program environments.
- Background working within enterprise-level initiatives, ERP implementations, or major technology/organizational transformation projects.
- Familiarity with the State of Missouri government structure, agencies, and administrative processes.
- Experience preparing materials for senior leadership, governance bodies, and cross-functional teams.
- Proven ability to coordinate communication among diverse stakeholders, including executive, legislative, judicial, vendor, and agency partners.
- Advanced skills in document organization, version control, and project coordination.
- Experience supporting budget monitoring, financial tracking, contract documentation, and vendor management activities.
Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.
Successful background check results are required for employment in this position. This may include background checks involving a candidates name and/or fingerprints and other screenings as needed for the specific position.
Authorization to work in the United States in a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.
Job Details - More reasons to love this positionThe State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:OARecruiters@oa.mo.gov
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $60,000 - $73,000