Assistant Director - Fiscal Manager

You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.”

To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation.

• Manages and oversees the department’s Purchase Request (PR) process, serving as primary controller for department purchasing
• Keeps the department in compliance with state policies and regulations by maintaining SAM II and MOVERS accounting
• Performs monthly fund reconciliations
• Serves as SAM II Financial and MOVERS ERP Subject Matter Expert (SME) for the department
• Maintains the Internal Control Plan for the department and ensures compliance regarding the department’s policies and procedures for fiscal operations
• Serves as SAM II and MOVERS administrator for the department, including access for department staff and staff at public institutions of Higher Education
• Serves as Missouri Buys administrator for the department, including implementation, new user set up, deleting users, and Missouri Buys compliance, tracking and reporting
• Supervises staff in an objective and respectful manner
• Directs and oversees the processing of accounts payable/receivable in SAM II and MOVERS
• Monitors and analyzes expenditures to ensure appropriate allotments, budgets and balances are maintained
• Oversees the preparation of reports on account balances and projections, and reviews expenditure trends to project future budget needs, particularly for the financial management of DHEWD and funds appropriated to Institutions of Higher Education (IHEs)
• Conducts ad hoc expenditure research to develop cost estimates associated with new decision items and fiscal notes
• Enter and manage ITSD tickets for the purchase of systems and hardware for the department
• Serves as liaison with the State Auditor’s office for annual state audit
• Assists in the preparation of portions of the annual fiscal/budget reports and requests to be submitted to the Coordinating Board for Higher Education (CBHE), Governor, and General Assembly, including the development of supportive narrative justification
• Manages department’s fixed assets
• Supervises the identification and resolution of problems with DHEWD expense reports and invoices before payments are made
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Perform other related work as assigned
• Demonstrate regular and reliable attendance
• Beneficial education and/or work-related experience includes technical or professional experience in accounting, business, finance or public administration or closely related area.
• Preferred experience includes 5 years or more of progressively responsible experience in SAM II Financial
• Supportive skills include: knowledgeable in principles and practices of budget and accounting administration, particularly as they relate to governmental procedures, practices and objectives and knowledge in the State of Missouri’s SAM II Financial System, Code of State Regulations related to fiscal and procurement activities, Uniform Guidance, and Government Auditing Standards preferred
• Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is beneficial
  
  

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

DHEWDHR@dhewd.mo.gov