What are the responsibilities and job description for the Office Administrative Support / Office & Admin Specialist Int position at State of Minnesota?
Working Title: Office Administrative Support / Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Children Youth & Families Dept
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position carries on-site responsibilities which requires working in the office with possible hybrid work.
The purpose of this position is to provide a combination of office/administrative and operational support for program areas within Economic Assistance & Employment Supports Division (EAESD) with a focus and great emphasis on providing specialized support to the Supplemental Nutrition Assistance Program (SNAP) Quality Control (QC) Team. The incumbent operates within the office and administrative team and assumes responsibility for various administrative functions, and policy and procedures of the office by exercising good judgement and maintaining the normal workflow so the division goals are met. Other duties are varied and may change depending on division priorities.
Responsibilities include:
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about the position, contact Ryan Emmons at Ryan.Emmons@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anny Xiong at anny.xiong@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Children, Youth and Families ADA Coordinator at 651-431-4945 or DCYF ADA at ada.dcyf@state.mn.us.
About Children Youth & Families Dept
Our state depends on the success of Minnesota children, youth and families. The Department of Children, Youth, and Families puts children at the center of state government, creating a permanent state agency and commissioner focused on elevating children and families in policy and budget decisions.
This realigns state government to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs and practices.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist, Intermediate
Agency: Children Youth & Families Dept
- Job ID: 93370
- Location: St. Paul
- Telework Eligible: No. This is an in-office position with possible hybrid work.
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 4/13/26. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
- Date Posted: 04/07/2026
- Closing Date: 04/14/2026
- Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office AFSCME
- Division/Unit: DCY - Central Office / DCYF EAESD Office Services
- Work Shift: Day Shift
- Work Hours: 8:00 am - 4:30 pm
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: G
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position carries on-site responsibilities which requires working in the office with possible hybrid work.
The purpose of this position is to provide a combination of office/administrative and operational support for program areas within Economic Assistance & Employment Supports Division (EAESD) with a focus and great emphasis on providing specialized support to the Supplemental Nutrition Assistance Program (SNAP) Quality Control (QC) Team. The incumbent operates within the office and administrative team and assumes responsibility for various administrative functions, and policy and procedures of the office by exercising good judgement and maintaining the normal workflow so the division goals are met. Other duties are varied and may change depending on division priorities.
Responsibilities include:
- Provide specialized operational support to the SNAP QC team
- Independently perform administrative and office support duties for EAESD staff
- Maintain an office system to help prioritize work and meet the administrative needs of the division
- Complete division Electronic Inter Office Requisition(s) (EIORs)
- Assist in the scanning, filing, storage, retention, and disposition of EAESD records utilizing the agency record retention management policy and procedures.
- Maintain a filing system for division records in accordance with agency/division record retention schedules
- Other duties as assigned
- To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
- Customer services skills sufficient to maintain effective working relationships within an organization with multiple programs and the public as well as persons of diverse backgrounds.
- Database management skills sufficient to use technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones and video conferencing such Microsoft Teams, Zoom and Webex.
- Administrative skills sufficient to scan and edit documents using Adobe Acrobat or similar software
- Administrative and office skills sufficient to schedule meetings, manage emails and edit documents.
- Data entry skills sufficient to create database records and update entries on databases and retrieve/locate information.
- English language skills sufficient to read, write, and communicate clearly.
- Leadwork skills sufficient to develop administrative processes and respond independently to a wide range of technical questions.
- Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries
- Experience supporting hiring processes, including coordinating interviews, managing scheduling, communicating with candidates, and hiring team
- Experience using Customer Relationship Management (CRM) systems
- Experience providing administrative support as an administrative assistant supporting multiple managers
- Knowledge of state government and policies, particularly with the SNAP program.
- Variety of experiences working effectively with others from different backgrounds and cultures.
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
- Reference check
- Criminal Background check
- Fingerprinting check (MNJIS/CJIS)
- Driver’s License Check
- Personnel File Review: all current and former public sector employees
- Additional assessment may be required during the interview process
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about the position, contact Ryan Emmons at Ryan.Emmons@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anny Xiong at anny.xiong@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Children, Youth and Families ADA Coordinator at 651-431-4945 or DCYF ADA at ada.dcyf@state.mn.us.
About Children Youth & Families Dept
Our state depends on the success of Minnesota children, youth and families. The Department of Children, Youth, and Families puts children at the center of state government, creating a permanent state agency and commissioner focused on elevating children and families in policy and budget decisions.
This realigns state government to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs and practices.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $43,346 - $57,482