What are the responsibilities and job description for the Executive Secretary E10 - Administrative Assistant to Assistant Directors position at State of Michigan?
Job Description
Serve as the Administrative Assistant to the Assistant Division Directors of the Department of Environment, Great Lakes, and Energy’s (EGLE) Drinking Water and Environmental Health Division (DWEHD). Perform a full range of administrative and executive support activities, which at times may be highly confidential and/or sensitive. Assist the DWEHD Assistant Division Directors by performing a variety of administrative duties: maintain schedules, including meetings and travel arrangements; process incoming mail for appropriate response; work closely with section and unit managers to provide guidance and direction from Assistant Directors; prioritize incoming calls and work and alert the Assistant Directors accordingly; serves as backup for the Senior Executive Management Assistant 11 (SEMA 11); and provide administrative support for the Data Applications Support Unit (DASU) and the Enforcement Unit (EU).
Position Description
The work location of this position will be the Deborah A. Stabenow Building in Lansing, MI . However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person) or a fully remote work schedule (with occasional travel to their official work location). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.
Required Education And Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
About Egle
Additional Requirements and Information
The Department of Environment, Great Lakes, and Energy's (EGLE) mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources.
At EGLE, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.
The State of Michigan offers a competitive benefits package for all career employees that include medical, dental and vision coverage, along with paid parental leave, flexible spending accounts, retirement and much more. Click the following link to learn more.
State of Michigan – Employee Benefits
Please attach a cover letter, resume, and official college transcript (if applicable) to your application. Failure to do so may result in your application being screened out.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
View the Job Specification at: http://www.michigan.gov/documents/ExecutiveSecretary_12642_7.pdf
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.
Serve as the Administrative Assistant to the Assistant Division Directors of the Department of Environment, Great Lakes, and Energy’s (EGLE) Drinking Water and Environmental Health Division (DWEHD). Perform a full range of administrative and executive support activities, which at times may be highly confidential and/or sensitive. Assist the DWEHD Assistant Division Directors by performing a variety of administrative duties: maintain schedules, including meetings and travel arrangements; process incoming mail for appropriate response; work closely with section and unit managers to provide guidance and direction from Assistant Directors; prioritize incoming calls and work and alert the Assistant Directors accordingly; serves as backup for the Senior Executive Management Assistant 11 (SEMA 11); and provide administrative support for the Data Applications Support Unit (DASU) and the Enforcement Unit (EU).
Position Description
The work location of this position will be the Deborah A. Stabenow Building in Lansing, MI . However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person) or a fully remote work schedule (with occasional travel to their official work location). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.
Required Education And Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
About Egle
Additional Requirements and Information
The Department of Environment, Great Lakes, and Energy's (EGLE) mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources.
At EGLE, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.
The State of Michigan offers a competitive benefits package for all career employees that include medical, dental and vision coverage, along with paid parental leave, flexible spending accounts, retirement and much more. Click the following link to learn more.
State of Michigan – Employee Benefits
Please attach a cover letter, resume, and official college transcript (if applicable) to your application. Failure to do so may result in your application being screened out.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
View the Job Specification at: http://www.michigan.gov/documents/ExecutiveSecretary_12642_7.pdf
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.