What are the responsibilities and job description for the Executive Secretary 10 position at State of Michigan?
Job Description
The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.
This position provides executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division. Responsibilities include handling confidential and sensitive information; screening incoming calls and emails; gathering information; and directing inquiries to Division staff, MDHHS staff, or other state and local agencies as appropriate.
Additional duties include reviewing and auditing division time sheets, assisting with travel planning and expense processing, and managing documents, mail, calls, and faxes for the Division Director. At the Director’s discretion, this position also provides secretarial and clerical support to division staff, including typing, proofreading documents, faxing and mailing materials, and preparing general correspondence.
This position also provides administrative and executive support to the Home Help Council.
Position Description
Job Specification
To Be Considered For This Position You Must
Required Education And Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Additional Requirements And Information
This position is open to current SOM employees only.
Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
The physical location of this position is Capital Commons Building, 400 South Pine Street, Lansing, MI 48909. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.
Responsibilities
Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.
For information about this specific position, please email MDHHSVacancies@michigan.gov . Please reference the job posting number in subject line.
Follow us on LinkedIn for more job opportunities.
#MDHHSJobs #Veteranfriendly #CareersWithPurpose #CommunityHeroes
MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold level veteran-friendly.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.
The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.
This position provides executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division. Responsibilities include handling confidential and sensitive information; screening incoming calls and emails; gathering information; and directing inquiries to Division staff, MDHHS staff, or other state and local agencies as appropriate.
Additional duties include reviewing and auditing division time sheets, assisting with travel planning and expense processing, and managing documents, mail, calls, and faxes for the Division Director. At the Director’s discretion, this position also provides secretarial and clerical support to division staff, including typing, proofreading documents, faxing and mailing materials, and preparing general correspondence.
This position also provides administrative and executive support to the Home Help Council.
Position Description
Job Specification
To Be Considered For This Position You Must
- Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
- Relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
- Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
- Attach a cover letter.
- Attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
Required Education And Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Additional Requirements And Information
This position is open to current SOM employees only.
Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
The physical location of this position is Capital Commons Building, 400 South Pine Street, Lansing, MI 48909. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.
Responsibilities
Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:
- A secure work location that allows privacy and prevents distractions.
- A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
- Suitable lighting, furniture, and utilities.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.
For information about this specific position, please email MDHHSVacancies@michigan.gov . Please reference the job posting number in subject line.
Follow us on LinkedIn for more job opportunities.
#MDHHSJobs #Veteranfriendly #CareersWithPurpose #CommunityHeroes
MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold level veteran-friendly.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.