What are the responsibilities and job description for the Contracts Analyst position at State of Massachusetts - Department of Public...?
Pappas Rehabilitation Hospital for Children (PRHC), operated by the Massachusetts Department of Public Health (DPH), is seeking a dedicated and experienced Contracts Analyst to join our team. Under the direction of the Senior Contracts Supervisor, you will develop bid specifications, manage the procurement process, provide recommendations, and oversee contracts to ensure compliance with performance standards for over $7.2 million in programmatic equipment and operational services.
As part of the Contracts Unit, you will collaborate with team members to provide full-spectrum contract services across all Department of Public Health hospitals.
The schedule for this position is Monday through Friday, 8:00-4:00.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
1.Develops bid specifications, manages procurement processes, provides award recommendations, and ensures compliance with performance standards for contracts exceeding $7.2 million.
2.Collaborate with team members in the Contracts Unit to deliver comprehensive contract services for all Department of Public Health hospitals.
3. Initiates procurement for expiring contracts and processes requests for new services.
4.Analyzes contract proposals and supporting documentation to determine compliance with established criteria; recommends contract awards.
5.Prepares and processes contract amendments, including extensions and budget adjustments; enters data into the DPH Procurement Tracking System (PTS).
6.Offers technical assistance to vendors and hospital staff in completing the required contract documents.
7.Monitors expenditures against budgets; reconcile using MMARS and the Information Warehouse; prepares financial/statistical reports as needed.
8.Establishes and maintains processes to ensure timely, accurate invoices and effective resolution of billing issues.
9.Reviews and analyzes service-related invoices; presents to senior managers or designees for approval.
10.Compiles, analyzes, and presents data to identify trends, patterns, and potential cost-savings; delivers findings both verbally andin writing.
11.Recommend policy and procedural changes to improve service quality.
Required Qualifications
1. Knowledge of the principles and practices of business management
2. Knowledge of the principles, practices and techniques of supervision
3. Knowledge of the methods of general report writing
4. Knowledge of the methods used in the preparation of charts, graphs and tables
5. Ability to understand, explain and apply the laws, rules, policies, procedures, etc. governing assigned unit activities
6. Ability to read and interpret documents such as financial reports, accounts, ledgers and contracts
DPH Mission and Vision:
The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism.
We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances.
About the Department of Public Health:
The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form.
For questions, please contact Human Resources at 1-800-510-4122 ext. 4.
First consideration will be given to those applicants that apply within the first 14 days.
Minimum Entrance Requirements:
Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below.
Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.
Substitutions:
I. A Bachelor's degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience.
II. A Master's degree or higher with a major in business management, finance or a related field may substituted the required experience.
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.