What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST III position at State of Maryland?
Introduction
The Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Specialist III position within the Division of Workforce Development and Adult Learning (DWDAL).
As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e., vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.
Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.
GRADE
12
LOCATION OF POSITION
Jessup Correction Institution (JCI)
7800 House of Corrections Road
Jessup, MD 20794
Main Purpose of Job
To provide secretarial and administrative services for the correctional education program located at the Maryland Correctional Institute - Jessup.
POSITION DUTIES
Duties Of This Position Include, But Not Limited To
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes
Preference will be given to applicants who possess the following preferred qualifications(s). Include clear and specific information on your application regarding your qualifications.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
For Positions That Require Bachelor/Master Degree Etc
Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Brittany Small via email to brittany.small@maryland.gov . Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department of Labor/Office of Administration
Attn: Brittany Small (26-006118-0002)
100 S. Charles Street, Tower I, Ste. 5000
Baltimore, MD 21201
The MD State Application Form can be found online .
TTY Users: call via Maryland Relay
Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
The Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Specialist III position within the Division of Workforce Development and Adult Learning (DWDAL).
As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e., vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.
Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.
GRADE
12
LOCATION OF POSITION
Jessup Correction Institution (JCI)
7800 House of Corrections Road
Jessup, MD 20794
Main Purpose of Job
To provide secretarial and administrative services for the correctional education program located at the Maryland Correctional Institute - Jessup.
POSITION DUTIES
Duties Of This Position Include, But Not Limited To
- Develop and maintain files on student transfers, referrals, promotions, removals, records, and graduations.
- Update records on school database for monthly report accuracy.
- Receive telephone calls and visitors, exercising good judgement, courtesy tact and discretion in handling information, answering routine inquiries, and conveying messages to staff when requires.
- Prepare and disseminate daily student information on location changes and status as well as schedules.
- Prepare correspondence for the review and signature of the Principal/Teacher Supervisor, and compose and type important correspondence when necessary.
- Collect, examine, verify and maintain statistical data used in reports.
- Secure bids, draft and type requisition forms, monthly reports and other materials.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes
- Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
- Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
Preference will be given to applicants who possess the following preferred qualifications(s). Include clear and specific information on your application regarding your qualifications.
- Experience working with incarcerated individuals.
- Experience working in an office environment.
- Experience with Microsoft Office programs (Excel, Word, etc.)
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
For Positions That Require Bachelor/Master Degree Etc
Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.
- Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Brittany Small via email to brittany.small@maryland.gov . Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department of Labor/Office of Administration
Attn: Brittany Small (26-006118-0002)
100 S. Charles Street, Tower I, Ste. 5000
Baltimore, MD 21201
The MD State Application Form can be found online .
TTY Users: call via Maryland Relay
Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.