What are the responsibilities and job description for the OFFICE CLERK II (MAIL CLERK) position at State of Maryland - Office of Administrative...?

Introduction

The Maryland Office of Administrative Hearings (OAH) is located in Hunt Valley, MD. We are a State agency charged with conducting fair and timely hearings in 500 different types of cases for over 30 State agencies. This hearing function is intended to provide an unbiased opportunity for citizens affected by the administrative actions of Maryland State agencies, such as the Motor Vehicle Administration, Child Services, Health Department, Personnel, and Labor and Licensing.

OAH is currently recruiting for a Mail Clerk position within our Clerk’s Office department. The starting salary is $38,683 annually with an increase after the successful completion of the probationary period. (State salary guidelines do apply for current state employees.)

If you enjoy learning new things, working in a professional work environment, and are seeking stable employment with access to benefits such as health insurance, paid vacation and personal leave, paid holidays, and a defined pension plan, then we want to hear from you!

GRADE

Grade 07

LOCATION OF POSITION

Hunt Valley, MD

Main Purpose of Job

The main purpose of this position is to receive, open, sort and distribute all incoming mail, affix postage and prepare outgoing mail, as well as print, separate and distribute MVA case files, subpoenas and hearing notices to the appropriate Docket Clerk. This position also monitors incoming eFax filings, forwards to appropriate docket specialists for processing.

POSITION DUTIES

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Preparing incoming and outgoing mail for distribution. Experience with timestamping, opening, reading, deciphering, sorting, and routing incoming mail; and folding, stuffing, sealing, and managing and affixing postage to outgoing mail or packages.

2. Clerical duties related to legal or regulatory matters, such as in a law firm or legal office, a court-affiliated office environment, or a government unit applying a set of rules and regulations.

Ensure that you clearly highlight all qualifications in your application submission.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle.

Note that a valid driver's license and personal vehicle is required as we no longer have state vehicles for use.

SELECTION PROCESS

Please include clear and specific information on your application regarding the selective and preferred qualifications on your application.

All information concerning your qualification must be submitted by the closing date. We will not consider any information after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

Office of Administrative Hearings

Attn: Kelly Valentine

11101 Gilroy Road

Hunt Valley, MD 21031

Resume will not be accepted in lieu of the online or paper application.

Questions concerning this recruitment, please email kelly.valentine1@maryland.gov.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

Salary : $38,683

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