Management Associate

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD13

LOCATION OF POSITION

Division of Rehabilitation Services Office of Field Services - Region II 2525 Riva Road, Suite 101� Annapolis, MD 21401� Hybrid schedule may be available after completion of training (up to 3 telework days permitted each week)

POSITION DUTIES

The Management Associate provides administrative support, fiscal, technical assistance, and office support to the Program Manager III in planning, implementing, and monitoring regional or program operations consistent with the Division goals and objectives. This position also provides administrative and technical support to all 4 District Offices located in Region 2. Responsibilities include:� •\tEstablish and maintain office protocols for the Region II Program Managers.� •\tIndependently manage a system to monitor assignments.� •\tPrepare, compose, review and proofread select correspondence, materials and publications for review and signature of the Program Manager.� •\tAct as purchasing agent for the Region II offices, and adhere to all procurement policies and procedures.� •\tReceive and review regional request for supplies and service orders through FMIS or the use of the State Purchasing Card.� •\tHandle regional purchasing to include bidding and contract preparation.� •\tServe as a liaison to MSDE and WTC accounting departments to resolve discrepancies and process financial items. •\tHandle regional billing/invoices and expense accounts.� •\tIndependently manage a system to monitor assignments.� •\tHandle scheduling of meeting rooms and interpreters.� •\tMaintain file and record inventory review� •\tLead and provide technical assistance to office secretaries in the district offices.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Five years performing secretarial work or clerical work involving typing duties.� Notes:� 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.� 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.� 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. •\tExperience working in a Vocational Rehabilitation or other program that provides services to individuals with disabilities.� •\tExperience creating and working with spreadsheets to track information and generate reports.� •\tExperience processing invoices and/or expense accounts.� •\tExperience working with Maryland’s Financial Management Information System (FMIS).

LIMITATIONS ON SELECTION

This recruitment is open to current Division of Rehabilitation Services (DORS) employees only.

SPECIAL REQUIREMENTS

Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online. All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above. Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay. Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

Salary : $54,886 - $84,995