What are the responsibilities and job description for the OFFICE SECRETARY III position at State of Maryland - LABOR Workforce Dev - Adult Corrections Program?
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
- Develop and maintain confidential files on student (including transfers), referrals, promotions, removals, records, schedules, and graduations. Update records on school database for monthly report accuracy. Enter, update, verify and retrieve data using computer data base or spreadsheet software applications.
- Receives telephone calls and visitors, exercising good judgment, courtesy, tact., and discretion in handling information, answering routine inquires, and conveying messages to staff when required.
- Prepare and disseminate daily student information on location changes and status as well as schedules; Opens, sorts, reads and distributes incoming correspondence.
- Collect, examine, verify and maintain statistical data used in reports
- Secure quotes, draft and type requisition forms, monthly reports, inventory office and school supplies and other material; Performs other related duties.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
2. At least one year of experience providing effective written and verbal communication in a professional setting.
SPECIAL REQUIREMENTS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you encounter difficulty attaching required or optional documentation, you may contact Brittany Small via email to brittany.small@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department of Labor / Office of Administration
Attn: Brittany Small 26-001362-0022
100 S. Charles Street, 5th Floor
Baltimore, MD 21201
The MD State Application Form can be found online
Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
Salary : $46,279