Administrative Specialist

Administrative Specialist Job ID222400 Location Sedgwick County Full/Part TimeFull-Time AgencyDepartment of Labor Job Posting Agency Information: Kansas Department of Labor The Kansas Department of Labor (KDOL) assists in the prevention of economic insecurity through unemployment insurance and workers compensation, by providing a fair and efficient venue to exercise employer and employee rights, and by helping employers promote a safe work environment for their employees. This facilitates compliance with labor laws while enabling advancement of the economic well-being of the citizens of Kansas. At KDOL, our employees are our most valuable resource. We encourage our employees to grow and advance by participating in job shadowing/training opportunities within KDOL. We value work-life balance and offer flexible schedules and telework opportunities. As a quickly growing agency, we are always looking for passionate, talented and creative people to join our team. If you’re looking for a challenge that will lead you to the next level of your career, you’ve found the right place. Come grow with us! Learn more @ dol.ks.gov About the Position Who can apply: External (Open to all) Classified/Unclassified Service: Unclassified FLSA Status: Nonexempt Full-Time/Part-Time: Full-Time Work Schedule: Monday – Friday, 8:00am – 5:00pm Eligible to Receive Benefits: Yes Veteran and/or Disability Preference Eligible: Yes. See below for description. Office Location: Wichita Application Due: Tuesday, August 25, 2026 Compensation: $17.08 / hour Employment Benefits First day of employment coverage under the State’s comprehensive medical and prescription drug coverage and dental plan. Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts. Retirement and deferred compensation programs Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Employee discounts with the STAR Program We celebrate employee appreciation and host socializing events Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Administrative Specialist The Kansas Department of Labor is seeking a highly organized and motivated individual to join our Wichita office as an Administrative Specialist. This full-time position is crucial to the smooth operation of our office and plays a key role in supporting daily administrative functions. Key Responsibilities: Ensure the Wichita office is open for business at 8:00 a.m. and properly secured at 5:00 p.m. at the end of each workday Handle daily interactions with walk-in customers, incoming phone calls, and correspondence from various sources, providing accurate and timely responses Address customer inquiries appropriately and make necessary referrals within the unit to resolve issues Perform general office administration tasks, including ordering supplies and maintaining inventory Manage landlord interactions and report updates to the Topeka Workers Compensation Operations staff Process mail and respond to customer inquiries via email and phone Answer incoming phone calls and direct them as needed Schedule meeting rooms and assist with meeting coordination Greet and assist visitors for court-related matters, meetings, or other government business Assist with additional administrative tasks as required Skills & Qualifications: Strong communication skills, both verbal and written Excellent organizational and multitasking abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Ability to maintain a professional demeanor and deliver exceptional customer service Ability to work both independently and collaboratively as part of a team Minimum Requirements: High School diploma or equivalent. 2 years technical or administrative experience in community or public service programs Post-Offer, Pre-Employment Requirements: State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document. Contact Information Office of Human Resources KDOL.HumanResources@ks.gov 401 SW Topeka Blvd., Topeka, KS 66603 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Check your email and My Job Notifications for written communications from the Recruiter. Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Résumé DD FM 214 (if you are claiming Veteran’s Preference) Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” Preference Eligibility: How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency. These should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison St Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.