What are the responsibilities and job description for the Administrative Specialist position at State of Kansas - Department of Revenue?
Job Posting closes: 11/01/2026
Supporting Documents Uploaded By: 11/02/2026
Employment Benefits:
- Comprehensive medical, prescription, dental, vision, and additional coverage
- Pre-tax savings accounts
- Sick & Vacation leave
- Work-Life Balance programs: military leave, jury leave, funeral leave
- 9 Paid State Holidays (designated by the Governor annually)
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
- Paid Parental Leave
- Employee Assistance Program
- On-the-job training programs
- Public Service Loan Forgiveness Program
Visit the Employee Benefits page for more information…
This is a responsible, independent position in the Support Services Unit within Revenue Recovery. The associate must be able to work independently have good judgment, be self-motivated, sustain a good attitude, and maintain a professional demeanor. Upload Satisfaction of Judgement, track, log, and maintain payment spreadsheet to submit to budget for payments weekly. Codes (ACM)ASTRA Tax Processing with filing information from District Courts on tax warrants filed with case number and filing date and enters sheriff service information from returns of service. Uploading release of garnishments, warrant dismissals, and return of services into the district court system. Creates record of payments received and distributes payments to associates and assists with daily preparations for deposit and voucher processing. Maintain support services email. Copy, scan, and image relevant documents via fax processing and email. This position will serve as a floater for the Support Services Team as a back-up to assist with warrants, mail, tracking, ordering and distributing supplies using (SMART System) Statewide Management Accounting and Reporting tool, warrant dismissal fees, and other miscellaneous duties. Performs miscellaneous duties and completes special project assignments as required. You will be fully trained in a teamwork environment with continuing opportunity to grow. This position is eligible to be home-based position a few days a week and a few days in the Topeka Office once trained. Kansas Department of Revenue will provide all equipment; however, employee is responsible for home office workstation. Candidates working from home must have access to stable high speed internet services with download/upload and latency speeds to support our systems.
Full Position Description
Qualifications:
Education: High school diploma or equivalent.
Minimum Qualifications: Two years of experience in general office, clerical and administrative support work.
Preferred Experience: Prefer at least one year of experience creating documents in Word, or Word Perfect, Power Point and Excel. Ability to communicate effectively both orally and in writing. Detail oriented and excellent organizational skills preferred. Ability to deal with people in an impartial manner, retain self-control in stressful situations; establish and maintain good working relationships with customers, professionals and fellow employees.
Preferred Skills: Word, Excel, PowerPoint, Access, grammar, spelling, proofreading, editing, and attention to detail.
Post-Offer, Pre-employment Requirements: KBI and FBI fingerprint required due to access to Federal Tax Information files in KDOR systems.
Recruiter Contact Information:
- Email: KDOR_Recruitment@ks.gov
- Phone: (785) 296-3077
- Mailing Address: Kansas Department of Revenue, Office of Personnel Services, 109 SW 9th Street, Topeka, KS 66612
Job Application Process:
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page.
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Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
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Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
- DD214 (if you are claiming Veteran’s Preference)
- Resume
- Cover Letter
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance withing ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
Reasonable Accommodation Policy Statement: The Americans with Disabilities Act Amendments Act of 2008 ensures you the right to reasonable accommodations. A request for an accommodation will not affect your opportunities for employment with the State of Kansas. Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process. It is your responsibility to make your needs known to the KDOR Recruitment Office at 785-296-3077.
Benefits:
Vacation & Paid Time Off, Health Insurance, Retirement PlanSalary : $17 - $18