What are the responsibilities and job description for the Procurement Specialist 2 position at State of Iowa - Executive Branch?
Job Description
The Iowa Department of Health and Human Services (HHS), Division of Compliance, Bureau of General Business Services is seeking a Procurement Specialist 2 to join our team!
Under the general direction of the Bureau Chief of General Business Services, this position ensures all phases of the procurement process—from planning and solicitation through contract award, delivery, and implementation—are completed in compliance with state laws, administrative rules, and departmental standards.
Manages end-to-end procurement activities for high-risk and complex acquisitions up to $50,000, including development of specifications, solicitation strategy, evaluation processes, contract negotiation, award, and oversight through delivery, implementation, and contract closeout. Exercises independent judgment to resolve procurement challenges, ensure compliance with state laws and administrative rules, and support successful project outcomes for agencies with diverse operational needs.
Reviews purchase requests submitted by all divisions to determine the appropriate procurement method based on item type, dollar thresholds, and applicable state procurement laws, administrative rules, and departmental policies. Evaluates each request for completeness, compliance, and risk, and selects the correct sourcing approach to ensure timely, cost-effective, and compliant acquisition of goods and services.
Conducts informal bid processes for procurements agency-wide procurements by preparing solicitation documents, obtaining vendor quotes, evaluating responses for compliance and best value, and developing award recommendations. Ensures all activities align with DAS procurement policies, Iowa Code, and applicable state regulations to support fair, transparent, and cost-effective purchasing.
Ensures compliance with all procurement requirements by consistently applying DAS policies, Iowa Code, Iowa Administrative Code (IAC) rules, and departmental procedures throughout each stage of the purchasing process. Exercises independent judgment to interpret and implement applicable regulations, mitigate risk, and maintain adherence to state procurement standards.
Prepares, enters, and maintains procurement documents in the state’s accounting and procurement system (Iowa Advantage), including requisitions, purchase orders, delivery orders, and all required supporting documentation. Ensures entries are accurate, complete, and compliant with state procurement and accounting requirements to facilitate timely processing and tracking of purchases.
Benefits
Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.
Background Checks
Applicants will be required to complete a background check to be considered for this position.
The State of Iowa is an EEO/AA Employer
HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov .
All work performed on behalf of Iowa Health and Human Services must occur in the State of Iowa.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
The Iowa Department of Health and Human Services (HHS), Division of Compliance, Bureau of General Business Services is seeking a Procurement Specialist 2 to join our team!
Under the general direction of the Bureau Chief of General Business Services, this position ensures all phases of the procurement process—from planning and solicitation through contract award, delivery, and implementation—are completed in compliance with state laws, administrative rules, and departmental standards.
Manages end-to-end procurement activities for high-risk and complex acquisitions up to $50,000, including development of specifications, solicitation strategy, evaluation processes, contract negotiation, award, and oversight through delivery, implementation, and contract closeout. Exercises independent judgment to resolve procurement challenges, ensure compliance with state laws and administrative rules, and support successful project outcomes for agencies with diverse operational needs.
Reviews purchase requests submitted by all divisions to determine the appropriate procurement method based on item type, dollar thresholds, and applicable state procurement laws, administrative rules, and departmental policies. Evaluates each request for completeness, compliance, and risk, and selects the correct sourcing approach to ensure timely, cost-effective, and compliant acquisition of goods and services.
Conducts informal bid processes for procurements agency-wide procurements by preparing solicitation documents, obtaining vendor quotes, evaluating responses for compliance and best value, and developing award recommendations. Ensures all activities align with DAS procurement policies, Iowa Code, and applicable state regulations to support fair, transparent, and cost-effective purchasing.
Ensures compliance with all procurement requirements by consistently applying DAS policies, Iowa Code, Iowa Administrative Code (IAC) rules, and departmental procedures throughout each stage of the purchasing process. Exercises independent judgment to interpret and implement applicable regulations, mitigate risk, and maintain adherence to state procurement standards.
Prepares, enters, and maintains procurement documents in the state’s accounting and procurement system (Iowa Advantage), including requisitions, purchase orders, delivery orders, and all required supporting documentation. Ensures entries are accurate, complete, and compliant with state procurement and accounting requirements to facilitate timely processing and tracking of purchases.
Benefits
Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:
- Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!
- Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).
- Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).
- Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses.
- Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind.
- Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges.
- Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs.
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.
Background Checks
Applicants will be required to complete a background check to be considered for this position.
The State of Iowa is an EEO/AA Employer
HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov .
All work performed on behalf of Iowa Health and Human Services must occur in the State of Iowa.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
- Six years of full-time work experience in the procurement of technical, standardized, expendable, and non-expendable items.
- Graduation from an accredited four-year college or university with a degree in business or public administration, accounting, or economics, and experience equal to two years of full-time work in the procurement of technical, standardized, expendable, and non-expendable items.
- A total of six years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
- Current, continuous experience in the state executive branch that includes eighteen months of full-time work as a Procurement Specialist 1.