What are the responsibilities and job description for the Judicial Operations Clerk (D5 Polk 112604) position at State of Iowa - Executive Branch?
Job Description
The Iowa Judicial Branch, in Polk County, seeks applicants for a Judicial Operations Clerk to perform the clerical support and customer service for efficient court operations and the integrity of court records.
The Civil Division Judicial Operations Clerk is responsible for processing and managing civil and family law filings and related case documents, including but not limited to petitions, motions, amended petitions, appearances, answers, garnishments, dismissals, replevins, satisfactions, praecipes, applications to condemn funds, and electronic recording requests. The role includes verifying accuracy of case information in court systems, ensuring filings are complete and properly signed, confirming payment of fees, updating litigant and attorney information, processing mail and returns of service, maintaining accurate case records, and routing documents to judges as required. The clerk also handles financial transactions related to judgments, decrees, garnishments, satisfactions, county checks and ensures compliance with court procedures. Provides assistance to the public, attorneys, and other court staff as needed.
The successful candidate will be able to learn and navigate court record-specific computer programs and technology. This position will have the ability to professionally communicate in person and on the phone with a variety of court users. The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records. This position may occasionally travel to other counties within the judicial district.
What’s In It For You
Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Judicial Operations Clerk as summarized below.
Summary
Perform customer service, clerical, and administrative work necessary for court operations.
Examples Of Duties And Responsibilities
Candidates need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.
This position is covered by a Collective Bargaining Agreement (CBA) with American Federation of State, County, and Municipal Employees, Iowa Council 61, AFL-CIO (AFSCME).
This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the “To Apply” section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.
Minimum Qualification Requirements
The incumbent must meet the minimum requirements to qualify for the position.
Additional Information
May be designated to give bond per Iowa Code
Preferred Qualifications
The Iowa Judicial Branch, in Polk County, seeks applicants for a Judicial Operations Clerk to perform the clerical support and customer service for efficient court operations and the integrity of court records.
The Civil Division Judicial Operations Clerk is responsible for processing and managing civil and family law filings and related case documents, including but not limited to petitions, motions, amended petitions, appearances, answers, garnishments, dismissals, replevins, satisfactions, praecipes, applications to condemn funds, and electronic recording requests. The role includes verifying accuracy of case information in court systems, ensuring filings are complete and properly signed, confirming payment of fees, updating litigant and attorney information, processing mail and returns of service, maintaining accurate case records, and routing documents to judges as required. The clerk also handles financial transactions related to judgments, decrees, garnishments, satisfactions, county checks and ensures compliance with court procedures. Provides assistance to the public, attorneys, and other court staff as needed.
The successful candidate will be able to learn and navigate court record-specific computer programs and technology. This position will have the ability to professionally communicate in person and on the phone with a variety of court users. The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records. This position may occasionally travel to other counties within the judicial district.
What’s In It For You
- Collaborative, positive professional work environment
- Opportunities to make a widespread difference in the Iowa communities
- Excellent benefits package
- Paid Holidays/Vacation/Sick Leave
- Iowa Public Employees’ Retirement System (IPERS) plan
- Employee discount program
- Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.
Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Judicial Operations Clerk as summarized below.
Summary
Perform customer service, clerical, and administrative work necessary for court operations.
Examples Of Duties And Responsibilities
- Provide customer service by responding to inquiries from the general public, attorneys, and court employees.
- Assist court users with resources, equipment, and services.
- Perform routine court operations paper and electronic documentation tasks, and filing in accordance with established procedures.
- Review, process, update, and publish information, documents, files, orders, warrants, judgment notifications, and other materials for completeness and accuracy.
- Perform basic bookkeeping and accounting tasks, including cashier duties and processing.
- Assist courtroom preparations for appropriate proceedings, including electronic device setup and digital recording management software use.
- Provide office support such as maintaining organization, equipment, and supplies.
- Other duties as assigned.
- Familiarity and understanding of court operation support, record keeping, and filing.
- Basic computer database, software, and math skills.
- Ability to secure confidential data and maintain confidentiality.
- Ability to prioritize work and meet deadlines.
- Verbal and written communication skills.
- Attention to detail.
- Reliable transportation and the ability to travel.
Candidates need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.
This position is covered by a Collective Bargaining Agreement (CBA) with American Federation of State, County, and Municipal Employees, Iowa Council 61, AFL-CIO (AFSCME).
This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the “To Apply” section.
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.
Minimum Qualification Requirements
The incumbent must meet the minimum requirements to qualify for the position.
- High school diploma (or high school equivalency diploma).
- One (1) year of experience in customer service.
Additional Information
May be designated to give bond per Iowa Code
- 602.8101.3
Preferred Qualifications
- Experience in a court or legal environment, including familiarity with court procedures or legal terminology.
- Experience maintaining accurate and organized records
- Experience securing confidential information.
Salary : $21 - $34