What are the responsibilities and job description for the RECORDS AND INFORMATION MGMT LIAISON - (TECHNICAL MANAGER III) position at State of Illinois?
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Closing Date: 10/21/2025
Agency: Department of Transportation
Salary: Anticipated Starting Salary: $ 5,055 Monthly; Full Range: $ 5,055 - $ 8,800 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro Tech Teamsters
Essential Functions
- Provide planning, implementation, and operational assistance in support of the department’s Records and Information Management (RIM) program within assigned areas of the department.
- Provide training regarding RIM processes in compliance with policies and procedures.
- Identify opportunities for RIM process improvements.
- Develop periodic reports by gathering and analyzing data and information related to the RIM program.
- Assist with implementation, management, and testing plans to protect organizational vital records, mission-critical records, and information assets to protect business continuity plans.
- Communicate department policies while promoting the value of RIM principles and best practices.
- Perform duties in compliance with departmental safety rules. Perform all duties in a manner conducive to the fair and equitable treatment of all employees.
- Perform other duties as assigned.
- Completion of a bachelor’s degree majoring in Business, Public Information, Information Science, Library Science, Archives and Records Management, or Management Information Systems (MIS), OR Completion of two years of college PLUS two years of experience in the field of records and information management, OR Six years of experience in the field of records and information management.
- Professional certification such as Certified Records Analyst (CRA), Certified Records Manager (CRM), or Information Governance Professional (IGP).
- Thorough knowledge of state and federal records management regulations, retention schedules, and legal compliance requirements.
- Hands-on experience with electronic records management systems (ERMS), document imaging technologies, or enterprise content management platforms (e.g., DocuWare, SharePoint, OpenText).
- Experience leading or supporting large-scale transitions from hard copy to electronic records in a government or similarly regulated environment.
- Demonstrated ability to develop and deliver training to diverse user groups on RIM policies, procedures, and software.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Effective interpersonal and communication skills, including the ability to build cooperative relationships with internal stakeholders at all levels.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Requires a valid driver’s license.
- Requires frequent statewide travel.
- Requires the ability to lift 35 pounds.
- Requires successful completion of a background screening.
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
Work Location: 2100 Eastdale Ave, Springfield, Illinois, 62703
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield
Salary : $5,055 - $8,800
