What are the responsibilities and job description for the EXECUTIVE SECRETARY III position at State of Illinois?
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Opening Date: 10/21/2026
Closing Date: 11/04/2026
Agency: Department of Human Services
Class Title: EXECUTIVE SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Salary: $5,812 - $8,259 per month ($69,744 - $99,108 per year)
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: Monday - Friday, 7:00am - 3:00pm, 30-minute unpaid lunch
Anticipated Hybrid Work Schedule Availability: Not available, fully in office
Headquarter Location: 17019 County Farm Rd, Rushville, Illinois, 62681
Work County: Schuyler
Agency Contact: DHS.HiringUnit@Illinois.gov
Why Work for Illinois?
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary III for the Treatment and Detention Facility located in Rushville, Illinois to serve as a confidential administrative secretary to the Program Director. Performs highly responsible, confidential secretarial and administrative work. Maintains filing system for the Director’s Office to include Facility Incident Reports. Serves as timekeeper and maintains supervisor’s schedule. Schedules meetings and conferences.
Essential Functions
- Serves as a confidential administrative secretary to the Program Director.
- Serves as correspondence control manager for the Program Director’s Office.
- Maintains filing system for the Director’s Office to include Facility Incident Reports.
- Serves as timekeeper for the Program Director’s staff.
- Maintains supervisor’s schedule.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
- Requires the ability to keyboard accurately at a rate of 55 wpm.
Preferred Qualifications
- Two (2) years of secretarial experience reviewing and assigning incoming correspondence, tracking status and/or completion of assignments and reports, confirming responses and completion are received by assigned deadline.
- Two (2) years of secretarial experience researching and writing responses for inquiries from a variety of sources including media and legislature on matters pertaining to residents, employees, audits, etc., for a public or private organization.
- Two (2) years of secretarial experience organizing and maintaining files for a public or private organization.
- Two (2) years of secretarial experience as a timekeeper, monitoring and entering employee daily attendance, resolving outstanding time issues, etc., for a public or private organization.
Conditions of Employment
- Requires the ability to utilize office equipment, including personal computers.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick days annually (Sick days carry over from year to year)
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Benefits:
Health Insurance, Vacation & Paid Time Off, Pension PlanSalary : $69,744 - $99,108