Records Assistant

State of Idaho
Idaho Transportation Department

NOTICE: Applications will be accepted through 11:59 PM MST on the posting end date.

We are seeking a detail-oriented Part-Time Records Assistant to join our team. This non-benefited position is scheduled to work 20–25 hours per week and offers an excellent opportunity for someone who enjoys organization, records management, and preserving important historical documents.

Position Summary

The Records Assistant will be responsible for cataloging, organizing, and documenting the organization's microform files. This position will work closely with the Records Manager to review existing microform records and determine how the organization's records retention policies apply to each file. The ideal candidate is highly organized, attentive to detail, and able to handle confidential and historical records with care.

Essential Duties and Responsibilities

• Catalog and document all microform files.
• Collaborate with Dani to evaluate and apply records retention policies to microforms records.
• Sort, organize, and maintain microform records in an accurate and systematic manner.
• File and archive microform in designated storage locations while maintaining an organized filing system for efficient retrieval and recordkeeping.
• Follow established document handling procedures to preserve historical and confidential records.
• Maintain accuracy and confidentiality while working with sensitive information.
• Perform other related duties as assigned.

Preferred Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to work independently and manage multiple tasks.
• Basic computer skills and experience with records management or filing systems preferred.
• Experience handling archival, historical, or confidential records is a plus.

Schedule

• Part-time, 20 –25 hours per week
• Non-benefit ed position

If you are organized, dependable, and enjoy working with historical records and information management, we encourage you to apply.

To learn more about the department, please visit the ITD website . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: careers@itd.idaho.gov or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov .

Preference may be given to veterans who qualify under state and federal laws and regulations.