Management Assistant - DMS

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

*THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.*

The Division of Management Services has an exciting and challenging opportunity for a Management Assistant to perform a variety of administrative duties to enable management to function more efficiently. The Management Assistant will be an active participant of the division's leadership team. This position is located at the department's administrative office in downtown Boise .

The Management Assistant position requires the ability to work independently and to multitask while maintaining priority deadlines in a dynamic work environment. Interpersonal skills are essential to respond to inquiries received from the public, as well as personnel actions which may be of a confidential or sensitive nature. The successful candidate will be expected to communicate and interact with staff, agency leadership, and business partners. Duties include managing position appointments to include on-boarding, scheduling meetings, accounts payable work, budget reconciliations, and special projects as assigned.

This position may be eligible for limited telework after successful completion of probation and necessary training. Approval to telecommute is not guaranteed and subject to termination at any time.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30 hours per week)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EXAMPLE OF DUTIES:

• Provide direct support to the Division Administrator and the division’s leadership team.
• Administer personnel actions in a timely manner.
• Maintain a high level of confidentiality.
• Respond to sensitive and controversial issues that require a high level of public relations and interpersonal skills.
• Perform work as the division's human resources liaison; submit requisition for vacant positions.
• Proofread professional documents, letters, state plans, agreements, etc. for accuracy, grammar, and spelling.
• Ensure support is provided to division staff across the state so staff can operate efficiently (scheduled meetings, training, and travel approvals, etc.).
• Assist with other program duties as assigned and manage other special projects as assigned.

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience interpreting and applying regulations or policies and procedures. Typically gained by at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or explaining to others how laws, regulations, or policies apply to specific situations as a regular part of the job.
• Experience planning, organizing, implementing, and evaluating special projects. Typically gained by experience planning, organizing, implementing and evaluating at least two special projects (special projects exist for a short duration, are outside of normal responsibilities and require significant effort and prioritizing of tasks in order to be completed within the defined time frame.)
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis. Typically gained by at least one year of experience in a work, college, or volunteer setting clearly showing how each of the four components listed was required.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators. Typically gained by at least one year of work experience that should have included dealing with staff, overtime, budget, and/or contract problems.

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 11:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: dhwjobs@dhw.idaho.gov
PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.