What are the responsibilities and job description for the Staff Assistant position at State of Hawaii?
Recruitment Information
This posting is for the State of Hawaii, Office of the Governor.
The position is located on Oahu.
Salary: $3,750.00 to $4,167.00 per month.
If you have any questions regarding this non-civil service, exempt position, please contact Lori Abe at lori.m.abe@hawaii.gov - Monday - Friday, 7:45 am - 4:30 pm (HST)
The State Recruiting Office will refer all inquiries regarding this exempt position to the Office of the Governor, lori.m.abe@hawaii.gov
Duties Summary
Provide administrative support and coordination of various projects/initiatives (involving both public or private sector agencies) identifies and analyzes significant issues, problems, and opportunities.
Responsible for scheduling and coordinating project initiative meetings to address issues and concerns; maintain communication with, tracking and reporting progress of these projects/initiatives to the Scheduling Specialist. In coordination with the Scheduling Specialist, determine follow-up actions necessary to move the projects/initiatives forward.
Promptly, courteously, and pleasantly greet visitors to the office (5th floor) and tactfully and professionally request their purpose and whom they wish to see in order to screen each visitor as carefully as possible. Direct visitors, as appropriate, to agencies, stakeholders, or groups.
Develop and implement internal electronic workflow systems of tracking appointments, departmental requests, correspondence, and other documents. Establish and maintain electronic and hard copy files.
Communicate and facilitate information to and from the Governor’s Executive Coordinator, Scheduling Specialist, and the Scheduling team, and to and from Administration/Cabinet members and State departments.
Assist with special projects/initiatives and other duties as assigned by the Governor’s Executive Coordinator, Scheduling Specialist, Office of the Governor, and the Governor. Provide support to other units and/or divisions of the Office of the Governor as assigned by the Scheduling Specialist to support the Office of the Governor. All requests for assistance shall be managed and prioritized by the Governor’s Executive Coordinator and Scheduling Specialist.
Minimum Qualification Requirements
LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Knowledge: Must be able to follow instructions and have applicable knowledge and skills to perform duties. Possess knowledge of government operations and excellent business practices. Understand the various policies and issues relevant to the work units and the Governor's Office. Must have knowledge of each State Department and the various agencies.
Skills/Abilities:
Good communication and organizational skills. Possess ability to work independently and collaboratively as needed. Must have excellent business practices and organizational skills. A professional and positive attitude with a high level of initiative is required.
Education: College degree or equivalent work experience.
Experience:
Previous customer service experience in retail, call centers, hospitality, or client-facing support.
Other Information
This position is exempt from the civil service and considered temporary in nature. Therefore, if you are appointed to the position, your employment will be considered to be "at will," which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.
Submit resumes to:
lori.m.abe@hawaii.gov
Direct all inquiries regarding this position to:
Lori Abe at lori.m.abe@hawaii.gov
7:45AM - 4:30PM (M-F, excluding state holidays)
NOTE: The State Recruiting Office will refer you to the Office of the Governor, lori.m.abe@hawaii.gov regarding this exempt position.
Salary : $3,750 - $4,167