What are the responsibilities and job description for the Administrative Assistant II position at State of Georgia?
Position Administrative Assistant - Public Services Division
Savannah Technical College is seeking a full-time Administrative Assistant for the Public Services Division. The Administrative Assistant assists the Dean and faculty in the Public Services Division by performing advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the division. Other duties involve completing administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. In addition, the Administrative Assistant may provide assistance in purchasing and accounting tasks and may be cross-trained in various assignments related to the operation of the Public Services Division.
Job Duties
• Performs and completes tasks and assignments associated with personnel support functions for assigned organizational unit or program, (purchase orders, travel arrangements, expense statements, etc.);
• Provides support to administrative staff;
• Completes complex processing of documents and/or transaction for assigned organizational unit, program and/or specialized function/activity;
• Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests;
• Enters data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases;
• Uses computer software as a tool for performing clerical assignments;
• Monitors use of and maintains supplies, equipment and/or facilities for assigned work unit or program area; and
• Other duties as assigned.
Minimum Qualifications
The applicant must have obtained an Associate's Degree in Business Administrative Technology and have one (1) year of work- related experience or a high school diploma or equivalent AND have at least two (2) years of related experience, including performing advanced level administrative support; excellent knowledge and experience in the use of the Internet, Microsoft Outlook, Word and Excel; excellent written and verbal communications skills.
Preferred Qualifications
Preference will be given to applicants who have: a bachelor's degree; experience working with accounting, budgets and/or purchasing; work experience in an educational or business setting; experience in using the Banner student records management system; excellent customer service, clerical, and technological skills.
Physical Demands
Work is typically performed in an office environment with intermittent sitting, standing, walking, bending, pushing, or pulling in various settings. The employee occasionally lifts or moves objects of a light to medium weight up to 50 pounds. Full range of hand and finger motion may be utilized for data entry purposes. The employee regularly interacts and communicates with students, employees, and the general public.
Salary/Benefits
Target salary is commensurate with education and work experience. Benefits include paid state holidays, annual and sick leave, and
the State of Georgia Flexible Benefits package.
Application Deadline
Position considered open until filled. Candidates must pass a criminal background check and reference check. Applicants must submit an electronic application through Team Georgia Careers, and attach cover letter and resume (incomplete submissions will not be considered). Please include your annual salary for each position held.
POSITION CONTINGENT UPON FUNDING AND ALLOCATION OF POSITION.
Note: No phone inquiries please. Due to the volume of applications received, we are unable to personally contact each
applicant. If we are interested in scheduling an interview, a representative from our college will contact you.
All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration. Savannah Technical College is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except those special circumstances permitted or mandated by law). Invitation to Self-Identify For compliance activities, contact HR Department. Send written correspondence to Savannah Technical College, Attn: HR, 5717 White Bluff Road, Savannah, GA 31405. STC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate degree. Candidates may be required to submit a valid Driver's License, proof of insurability, and/or a driver's history report for positions.
Associates degree in Business Administrative Technology *and* One (1) year of related work experienceORHigh school diploma or equivalent *and* `Two (2) years of related work experience.
Savannah Technical College is seeking a full-time Administrative Assistant for the Public Services Division. The Administrative Assistant assists the Dean and faculty in the Public Services Division by performing advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the division. Other duties involve completing administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. In addition, the Administrative Assistant may provide assistance in purchasing and accounting tasks and may be cross-trained in various assignments related to the operation of the Public Services Division.
Job Duties
• Performs and completes tasks and assignments associated with personnel support functions for assigned organizational unit or program, (purchase orders, travel arrangements, expense statements, etc.);
• Provides support to administrative staff;
• Completes complex processing of documents and/or transaction for assigned organizational unit, program and/or specialized function/activity;
• Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests;
• Enters data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases;
• Uses computer software as a tool for performing clerical assignments;
• Monitors use of and maintains supplies, equipment and/or facilities for assigned work unit or program area; and
• Other duties as assigned.
Minimum Qualifications
The applicant must have obtained an Associate's Degree in Business Administrative Technology and have one (1) year of work- related experience or a high school diploma or equivalent AND have at least two (2) years of related experience, including performing advanced level administrative support; excellent knowledge and experience in the use of the Internet, Microsoft Outlook, Word and Excel; excellent written and verbal communications skills.
Preferred Qualifications
Preference will be given to applicants who have: a bachelor's degree; experience working with accounting, budgets and/or purchasing; work experience in an educational or business setting; experience in using the Banner student records management system; excellent customer service, clerical, and technological skills.
Physical Demands
Work is typically performed in an office environment with intermittent sitting, standing, walking, bending, pushing, or pulling in various settings. The employee occasionally lifts or moves objects of a light to medium weight up to 50 pounds. Full range of hand and finger motion may be utilized for data entry purposes. The employee regularly interacts and communicates with students, employees, and the general public.
Salary/Benefits
Target salary is commensurate with education and work experience. Benefits include paid state holidays, annual and sick leave, and
the State of Georgia Flexible Benefits package.
Application Deadline
Position considered open until filled. Candidates must pass a criminal background check and reference check. Applicants must submit an electronic application through Team Georgia Careers, and attach cover letter and resume (incomplete submissions will not be considered). Please include your annual salary for each position held.
POSITION CONTINGENT UPON FUNDING AND ALLOCATION OF POSITION.
Note: No phone inquiries please. Due to the volume of applications received, we are unable to personally contact each
applicant. If we are interested in scheduling an interview, a representative from our college will contact you.
All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration. Savannah Technical College is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except those special circumstances permitted or mandated by law). Invitation to Self-Identify For compliance activities, contact HR Department. Send written correspondence to Savannah Technical College, Attn: HR, 5717 White Bluff Road, Savannah, GA 31405. STC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate degree. Candidates may be required to submit a valid Driver's License, proof of insurability, and/or a driver's history report for positions.
Associates degree in Business Administrative Technology *and* One (1) year of related work experienceORHigh school diploma or equivalent *and* `Two (2) years of related work experience.