What are the responsibilities and job description for the STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- LEGAL ASSISTANT III - 21014538 position at State of Florida?
Requisition No: 872443
Agency: Justice Administrative Commission
Working Title: STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- LEGAL ASSISTANT III - 21014538
Pay Plan: State Attorneys JAC
Position Number: 21014538
Salary: $33,136.00
Posting Closing Date: 05/15/2025
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State Attorney’s Office for the Fourth Judicial Circuit of Florida
Our Organization and Mission: The mission of the State Attorney’s Office is to pursue justice for the citizens of the Fourth Judicial Circuit of Florida and to fairly and impartially enforce the law.
Position Summary: This is complex and confidential legal administrative work.
An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorney’s calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.
LEGAL ASSISTANT III
Job Duties
- Perform a variety of administrative and clerical tasks related to criminal court proceedings and assist the ASA with case preparation.
- Provide administrative support for ASAs such as setting up and maintaining the attorney’s calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.
- Prepare legal documents including misdemeanor and felony files, subpoenas and court calendars.
- Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
- Review and promptly respond to all electronic messaging.
- Update case management system and notes.
- Receive, scan and distribute incoming mail.
- Receive and process Law Enforcement electronic media.
- Perform all duties as required vital to the operation of the office and the prosecution of criminal cases.
- Perform quality work within deadlines.
- Dependable and routine in-office attendance during regularly scheduled business hours.
- Incumbents in this position may be required to lift files (up to 25 lbs.)
Requirements
- A high school diploma or equivalency
- Two (2) years of secretarial/clerical experience or an equivalent combination of training and experience.
Preference may be given to applicants with:
- One or more years of experience working in a law firm, courthouse, or legal department in a legal support role.
- Previous customer service experience.
Candidate Profile (application) must be completed in its entirety.
- Include supervisor names and phone numbers for all periods of employment.
- Account for and explain any gaps in employment.
- It is unacceptable to use the statement “See Resume” in place of entering work history.
- All applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.
- If you have problems applying online, please call the People First Service Center at (877) 562-7287.
Benefits
Offering an excellent array of benefits, including:
- Health insurance (over 80% employer paid)
- Basic life insurance policy (100% employer paid)
- Medical, Dental, Vision and supplemental insurance options
- Choice of FRS Pension Plan or FRS Investment Plan
- 104 paid annual leave hours accrued each calendar year
- 104 paid sick leave hours accrued each calendar year
- Thirteen paid holidays per year
- One personal holiday per year
- Tuition waiver program within the state of Florida university and community college systems
- And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $33,136