What are the responsibilities and job description for the RECORDS SPECIALIST - 76000945 position at State of Florida?
Requisition No: 873605
Agency: Highway Safety and Motor Vehicle
Working Title: RECORDS SPECIALIST - 76000945
Pay Plan: Career Service
Position Number: 76000945
Salary: $34,760.04 Annually
Posting Closing Date: 04/22/2026
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FLORIDA HIGHWAY PATROL
CENTRAL REGION TROOP D
ORLANDO DISTRICT 2
*Career Service (CS) Opportunity*
*Open Competitive Advertisement*
To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.
Contact Person: Captain Lenita King, 407-768-6501, LenitaKing@flhsmv.gov
The Organization
The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.
As part of the Florida Highway Patrol team, you will play a critical role in assisting the Patrol Operations team manage daily administrative activities and provide professional customer service to citizens and other stakeholders.
Our Benefits include
- Paid Parental Leave
- Annual and Sick Leave Package
- Nine Paid Holidays
- State Health and Life Insurance
- Educational Benefits
- Contributory Retirement Plan
To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.
If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!
Duties and Responsibilities
Work collaboratively with law enforcement professionals and other stakeholders to provide high-level administrative support which will include answering incoming calls, providing customer service to internal and external customers, mail distribution, requisition of supplies, preparing correspondence, handling public requests, arranging meetings and travel requests and additional clerical duties as required. This position is also responsible for maintaining various databases.
Knowledge, Skills, and Abilities
- Have knowledge of general office procedures and basic filing practices.
- Have skill in Microsoft Office Word, Excel and Access.
- Have the ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.
- Have ability to deal with the public in a courteous and efficient manner.
- Have ability to operate general office equipment.
- Be skilled in communicating effectively, verbally and in writing.
- Have ability to prioritize, organize and coordinate work assignments.
- Have ability to establish and maintain effective working relationships with others.
Preferred Qualifications
Preference will be given to applicants with
- Clerical experience (filing, typing, preparing, and maintaining records and/or reports).
- Experience providing customer service in-person or via telephone.
Preference will also be given to applicants who have obtained an Associate’s degree or higher from an accredited college/university.
Job Related Requirements
- The position you are applying is subject to a Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes. Please note that, since this position requires CJIS clearance, the Department will have access to all an applicant’s criminal and juvenile delinquency records, even those that have been sealed or expunged.
- High School Diploma.
General Information
- The elements of the selection process may include a skill assessment and/or oral interview.
- Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
- FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Salary : $34,760