OPS FISCAL ASSISTANT II - 64949270

Requisition No: 865701 

Agency: Department of Health

Working Title: OPS FISCAL ASSISTANT II - 64949270

 Pay Plan: Temp

Position Number: 64949270 

Salary:  $19.31 per hour 

Posting Closing Date: 12/01/2025 

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities:

1. MAILROOM FUNCTIONS

1. Collects incoming mail from all sources and distributes to the appropriate department
2. Handles/collects all outgoing mail and packages and prepares for shipping
3. Maintain “Daily Mail-in Log” and distribute payments sent thru the mail to correct department for processing (i.e. Vitals or Accounts Receivable).
4. Building 1 administration hallway package clearing

1. CHANGE FUNDS

1. Distributes and collects Change funds and cash bags to 1st building
2. Makes bank run deposits

1. FLEET CUSTODIAN

1. Serves as key custodian for CHD’s fleet vehicles
2. Coordinates fleet reservations
3. Maintain vehicle maintenance log and service schedule for CHD vehicles
4. Transport vehicles to contracted vendors for scheduled maintenance as needed
5. Transport vehicles for monthly car washes
6. Completes and sends Vehicle log reports to Central Office before the established deadline

1. FISCAL FUNCTIONS:

1. Reconcile all invoices that are over 60 days and listed on vendor statements or notices
2. Assess vendor warrants greater that 90-days and close the expense in Axiom.
3. Run MFMP and FIRS reports to identify open purchase orders later than 60 days and work together with the accountant to resolve.

.

1. OTHER DUTIES: Performs other duties as assigned by supervisor

Required Knowledge, Skills, and Abilities:

Knowledge of:

1. FDOH policies and procedures.
2. Record keeping.
3. Basic bookkeeping and accounting principles and collection regulations.
4. Information technology systems, software, and practices.
5. General office procedures and practices.

Skills in:

1. Computer software/system applications (Excel, Word, PowerPoint, SharePoint, etc.).
2. Providing customer service to internal and external customers.
3. Effective verbal and written communication.
4. Problem solving and critical thinking.
5. Time management.

Ability to:

1. Handle multiple priorities at once with little to no supervision.
2. Ensure timely completion of activities.
3. Maintain confidentiality (HIPAA regulations on privacy and security).
4. Work under pressure and adjust to a diverse working environment.
5. Establish and maintain cooperative and professional working relationships with others.
6. Occasionally lift, carry, and move objects weighing approximately 5-50 pounds.
7. Calculate, post, and manage accounting figures and financial records.

Qualifications:

Minimum -

• High School Diploma or G.E.D
• One or more years of verifiable data entry or clerical experience in a financial or business office setting
• Willing to lift, carry, and move objects each weighing approximately 5-50 pounds
• Willing to travel locally for bank runs, vehicle maintenance drop-offs and pick-ups, and car washes as needed
• Willing to perform emergency duty during disasters before, during and/or beyond normal work hours or days

Preferred -

• Proficient in Microsoft Office applications such as Outlook, Word, and Excel
• Experience using Microsoft Excel for financial tracking, reconciliation, or reporting

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Osceola

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $19