What are the responsibilities and job description for the Financial Administrator-SES - 45000305 position at State of Florida?
Requisition No: 871242
Agency: Department of State
Working Title: Financial Administrator-SES - 45000305
Pay Plan: SES
Position Number: 45000305
Salary: $65,207.28
Posting Closing Date: 08/19/2026
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Department of State Financial Administrator
Division of Administrative Services Bureau of Planning, Budget & Financial Services
Open Competitive
Open until Filled
This is a Re-advertisement
Minimum Qualifications:
- Bachelor's degree or a combination of post high school education and applicable experience equal to four years
- Four years of State of Florida accounting experience in the area of disbursements
Preferences:
- Supervisory or team leadership experience
- Experience with MyFloridaMarketPlace
- Experience processing departmental corrections in FLAIR
- Experience with Yearend processing
- Experience with State Travel Management System
- Experience with FACTS
Special Note:
Responses to qualifying questions must be clearly supported in your employment history.
Duties and Responsibilities:
Supervises, trains, and evaluates staff in the Disbursements Unit. This includes but is not limited to: Oversees and participates when needed in the payment of purchasing card, travel, grants, contracts, leases, MyFloridaMarketPlace (MFMP), interest penalty, journal transfer to state agencies and other miscellaneous payments. Monitor all payments to ensure timely posting. Reallocates workflow as needed to meet prompt payment objectives. Independently handles telephone and email communications with vendors and division staff about the status of invoices and invoice discrepancies. Ensures reporting requests are submitted timely to the Department of Management Services, the Department of Financial Services and Bureau Chief. Ensures property is recorded properly in the FLAIR Property Subsystem.
Develops and updates accounting policies and procedures as needed. Reviews and updates procedures submitted by staff on a semi-annual basis. Ensures an organized set of desktop procedures that fully describes work responsibility is maintained. Maintains an electronic and hardcopy of desktop procedures.
Coordinates requests for insurance of Fine Arts and Museum artifacts with the Department Management Services and the contracted insurance provider. Submits requests to the Department Management Services (OMS).
Performs reconciliations and oversees payments for the Department's Fixed Capital Outlay (FCO) projects.
Handles requests for expenditure corrections submitted by Financial Services staff and division staff.
Coordinates the certified forward process and participates in year-end activities as assigned by the Bureau Chief.
Performs other related duties as required.
Knowledge/Skills/Abilities:
- Ability to plan and organize workload, coordinate assignments, and motivate employees in accomplishing the bureau's objectives.
- Ability to effectively communicate both orally and in writing.
- Ability to understand, interpret and apply laws, rules, regulations, policies and procedures.
- Knowledge of generally accepted accounting principles (GAAP).
- Ability to read and develop technical accounting reports.
- Skills in multiple areas of finance and accounting, including revenue management, disbursements and reconciliation
CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
IMPORTANT NOTICES:
We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $65,207