What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III-SES position at State of Florida- Florida Fish and Wildlife...?
Requisition No: 872560
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: ADMINISTRATIVE ASSISTANT III-SES - 77000247
Pay Plan: SES
Position Number: 77000247
Salary: $1,945.56 biweekly benefits
Posting Closing Date: 04/26/2026
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FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Position Number: 77000247
Location: 620 South Meridian Street, Tallahassee Florida 32399 Farris Bryant Building
Salary: $1,945.56 biweekly benefits
Supervisor: Melissa Tucker
Broadband Code: 13-1111-04
Class Code: 2238
Class Title: Pending reclassification to a Government Operations Consultant III
County: Leon
Working Hours: 8:00am – 5:00pm
List of Subordinates Supervised: 1 OPS Administrative Assistant II
Residency Requirement: State of Florida
Employment in this position is contingent upon a satisfactory criminal history record check.
Agency information
Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Division Director’s Office of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation .
Minimum Qualifications: A high school diploma and eight years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work. A bachelor’s degree can substitute for four of the eight years’ experience.
Answers to qualifying questions must be validated in application, resume and cover letter.
Description of Duties:
This is an exciting opportunity in the Division of Habitat & Species Conservation Directors Office. This position provides administrative support to the Division Director and Deputy Directors. This position requires the ability to independently complete a variety of complex and technical duties with minimum supervision. Must be knowledgeable of the overall operations of the Commission, its regional and field offices, and other divisions in order to be responsive to the general public, administrative staff, and other Commission employees. A successful candidate for this position should have a demonstrated customer service focus, with the ability to serve as a key member of the Division Director’s office in communicating effectively with staff throughout the Division, across the agency, and with staff in the Office of the Executive Director.
Coordinates staff assignments for Director and Deputy Directors to ensure projects and assignments are completed and submitted in a timely manner. Reviews processes and evaluates for areas of improvement. Performs specialized project work as assigned by Division Director and Deputy Division Directors. Serves as liaison between HSC and the Executive Director's Office on legal, human relations, inspector general, legislative, and planning issues, and assists the Division in tracking timely response to these issues. Assists in formulating and recommending programs and policies of HSC, and interprets and administers policies as directed. The incumbent will lead and/or represent HSC on a variety of agency issue or ad hoc teams and will facilitate the appropriate flow of information from the director’s office to staff in a timely manner.
Primary point of contact for HSC with Division staff and the Executive Director’s office on all items prepared for the four Commission Meetings that occur annually. This includes coordinating planning meetings, reviewing and editing documents, and cataloging stakeholder input. Reviews and edits correspondence to ensure accuracy and uniformity. Tracks Division and Director’s Office assignments to ensure deadlines are met. Assists staff members in gathering and compiling information as requested.
Assists in conducting daily administrative activities and directing special projects or activities. Performs special assignments, research, and report preparation. Responsible for the scheduling and coordination of meetings, travel, and other functions for the Division Director and Deputy Directors. Takes meeting notes and disseminate and/ or post, as appropriate. Serves as the lead and coordinates public records requests for the Division and ensures information is processed in accordance with Florida Statutes and agency policy. Responsible for training Division staff in public records requirements and provides guidance and direction when needed. Serves as point of contact for the Division. Supervises OPS AAII, including coordination, training, and performance evaluations. In coordination with the AAII position, ensures administrative needs of the HSC Director’s office are met. Independently plan, organize and set work priorities, meeting short-term and long-term objectives.
Serves as lead for the Division administrative support staff for HSC. Identifies opportunities and makes recommendations for enhancing HSC support functions to ensure efficient communication, track outcomes and resolve issues as they arise. . Coordinate with staff to ensure administrative support needs are met and administrative support staff are functioning as a team.
Knowledge, Skills, and Abilities:
- Ability to work independently with minimal supervision.
- Ability to function across FWC’s organizational structure by providing skills and expertise wherever needed through work on teams or as directed.
- Ability to coordinate commission meeting information and assignments
- Ability to recommend policies and programs as directed
- Ability to serve as a point of contact for the Division to the Agency Executive Director
- Ability to ensure projects/assignments are completed in a timely manner
- Ability to communicate effectively with Division and Agency personnel
- Ability to coordinate public records request and ensure accuracy and prompt response.
- Ability to coordinate travel arrangements and appointments for the Division Director and Deputy Directors
- Ability to set priorities and balance a high-volume workload
- Ability to coordinate Administrative support staff and their functions
- Knowledge of the Florida Fish & Wildlife Conservation Commission Mission to efficiently perform assigned task.
- Knowledge of Microsoft suite
- Knowledge of public records processes
- Knowledge of the note taking process
- Knowledge of Florida purchasing, Human Resource and Travel policies and guidelines.
- Knowledge of legal processes involving Habitat & Species
In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $1,946