FISCAL ASSISTANT II

Requisition No: 873273

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64051804

Pay Plan: Career Service

Position Number: 64051804

Salary: $34,760.00 - $38,000.00

Posting Closing Date: 04/23/2026

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities:

This position reports to the Public Health Services Manager I-SES in the Finance and Accounting (F&A) Department of the Santa Rosa County Health Department (SRCHD). Position is responsible for essential accounting, fiscal, clerical functions and administrative support to the F&A Department. Duties are performed in compliance with all policies and procedures as outlined by Florida Statute, Administrative Code, department policies, and accounting procedures manuals. Maintains confidentiality of all information in the performance of duties. Responsible for analyzing and coordinating the logistical functions of purchasing, receiving, storing, and issuing materials, equipment, and other items. Serves as the purchasing contact for My Florida Market Place (MFMP) for the F&A Department to ensure accountability in purchasing of goods and services. Responsible for receipt of all merchandise logs and maintains all receiving reports, documents and packing slips. Reconciles invoices with purchase orders and assists with processing invoice reconciliations (IR’s) through MFMP by matching invoices with purchase orders, closely examining and analyzing all data for accuracy for submission to the F&A Department for payment processing. Monitors the delivery status on all purchase orders to maintain records for all backorders and performs research on overdue purchases.

Prepares all accounts receivable activities. Maintains SRCHD miscellaneous accounts receivable log, to include issuing and tracking assigned accounts receivable invoices. Conducts research as needed, disseminates findings to appropriate staff.

Reviews, completes and submits all Advance Payment requests to Central Office.

Prepares travel authorization and reimbursement requests for the Finance and Accounting Department.

Provides clerical and accounting support to the F&A Department by performing a variety of functions. Scanning, electronically labeling and filing of deposits and TR’s. Retrieving EO list, Schedule C, DT Payroll and scanning, electronically labeling, filing and mailing to a select group. Emailing Daily Unreconciled Deposit List, ensuring all deposits are reconciled. Running end of the month reports for postage and copiers.

Purchasing: Works collaboratively with the SRCHD Purchasing Champion and provides support to a variety of purchasing activities. Maintains inventory of office supplies and other routine items for the F&A Department. Responsible for purchasing using the State Purchasing Card and My Florida Market Place for the F&A Department. Complies with all the rules and regulations pertaining to its usage. Complies with mandatory requirements in Sections 215.422, Florida Statues and Chapter 32-24, Florida Administrative Code.

Serves as accountholder in the Works system and ensures payment is approved timely and coded accurately. Responsible for monitoring Palm portal and ensuring all cash transmittals are keyed accurately and timely. Inputs revenue invoices (internally and Palm EFT’s) on revenue tracking file so payment can be posted and tracked appropriately. Processes journal transfers and special payments through AXIOM accurately and timely. Assists in creating and submitting monthly invoices to vendors with active contracts on file.

Fiscal and Administrative Support: Manages and facilitates correspondence and information exchange; answers and routes phone calls and messages, monitors individual and group email accounts. Process incoming and outgoing mail. Supports routine projects of the F&A Department. Assists in development of and prepares a variety of documents and materials including procedures, informational guidance, forms and other internal documents. Scans, sort and maintain fiscal/clerical records and documentation. Assist with maintaining F&A records and the preparation of records dispositions. Assist with coordination of fleet vehicle reservations and maintaining reservations calendar. Conduct reconciliation of daily cash transactions. Prepare and maintain a variety of F&A reports, databases and tracking systems.

Attends trainings or other professional development opportunities and remains abreast of all current policies, procedures, and requirements for the performance of all assigned duties. Attends routine meetings or conference calls for and with the F&A Section, Division of Administration, and all others as applicable. Provides backup support and performs duties in support of any F&A function as needed. Performs all other duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of:

DOH policies and procedures.

DOH purchasing systems.

General office principles, procedures, and practices.

Contract Management/Administrator Certification.

State of Florida procurement methods and statutes.

Invoice processing and reconciliations (P-Card Holder).

Skills in:

Computer software/system applications (FLAIR, AOD, MFMP, FIS, FIRS, MS Office, WORKS, STMS, etc.).

Effective verbal and written communication.

Providing customer service to internal and external customers.

Problem solving and critical thinking.

Time management.

Ability to:

Apply guidelines and policies and procedures.

Communicate effectively orally and in writing.

Handle multiple priorities at once with little to no supervision.

Establish and maintain cooperative working relationships with others.

Work with details and perform mathematical calculations using a calculator.

Train and motivate others.

Maintain confidentiality (HIPAA regulations on privacy and security)

Work under pressure and adjust to a diverse working environment.

Ensure timely completion of activities.

Audit data for accuracy and completeness, identify discrepancies, and make corrections.

Recognize the validity, authenticity, and propriety of accounting and financial records.

Make mathematical calculations, analyze data, resolve problems.

Lift, carry, and move objects each weighing approximately 50 pounds.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Valid Driver’s License

Other job-related requirements for this position:

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

The incumbent in this position may be required to use vehicles owned, leased, or operated by the state or county to conduct official state business. State or county vehicles shall be used only for officially authorized duties and not for personal use, unless a specific exception applies under Florida law (F.S. §287.17).

Working hours: (A) Daily from 8am to 5pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This is a full-time in-office position.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

5527 Stewart Street, Milton

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.