What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II position at State of Florida- Department of Health?
Requisition No: 873655
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64049203
Pay Plan: Career Service
Position Number: 64049203
Salary: $34,760 - $45,000 annually
Posting Closing Date: 04/17/2026
Total Compensation Estimator Tool
Open Competitive Job Opportunity
Your Specific Responsibilities:
This is a high-level position who works in the Director’s office assisting the County Health Department Administrator, Assistant County Health Department Administrator, and other senior managers as needed. Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves independent formulation, analysis, and recommendation of changes in policies, rules, and regulations.
Responsible for:
Manage the day-to-day administrative activities for the County Health Department Administrator’s office, including but not limited to, preparing travel requests and reimbursements, creating memos, letters and presentations, managing several Outlook calendars, schedule meetings, maintaining monthly reports, approve time sheets, preparing agendas and taking minutes at meetings, etc.
Monitor supplies and place orders through My Florida Market Place for office supplies for the Administrator’s office, Assistant Administrator’s Office and Personnel Liaison/ Workforce Development Office.
Serve on the Vehicle Utilization committee and Safety Committee. Assist in coordinating both committees’ agenda and take minutes at meetings.
Agency STMS Travel Champion
Back up to the Account Manager for the Cell Phone Bill Verification System. Ensure cell phone inventory is up to date for all DOH-Pasco employees, monitor monthly bills ensuring timely submission and approval by supervisors, set up new users in the system and remove those who no longer work with DOH-Pasco.
Assist with monitoring Outlook Email Distribution Lists (DLs) to ensure owners are keeping DL members up to date.
Assist with monitoring service awards report, notify staff due for an award, and place orders. Responsible for and maintains agency policy book with the most current approved policies and ensures the online versions are current and available to staff. Assists in formulating and recommending programs and policies for the department or program and interprets and recommends administering policies as needed.
Assist in coordinating New Employee Orientation and ensuring coverage for phones. Assist with keeping Personnel files updated regarding professional licenses, driver’s licenses, and position descriptions. Provide resources and up to date forms and procedures to supervisors as it relates to hiring, separation, and discipline.
Perform other related duties as required.
Required Knowledge, Skills, and Abilities:
Qualifications:
Minimum -
- Extensive experience with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
- Strong background supporting executive‑level management in high‑level administrative roles.
- Skilled in planning daily workloads, meeting deadlines, and coordinating project needs to support organizational goals.
- Proficient in administrative and clerical functions, including preparing correspondence, welcoming visitors, arranging conference calls, and scheduling meetings.
Preferred -
- Associate degree. 3 - 5 years of high-level administrative experience.
- Valid Florida Driver’s License.
- Experienced in creating logs and spreadsheets, as well as working with electronic database systems
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Summit Professional Building
7509 State Road 52
Hudson, FL 34667
The Benefits of Working for the State of Florida:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Monthly employee premium for the standard PPO/HMO:
- Single coverage is $50
- Family coverage is $180
- Monthly employee premium for the High Deductible Health Plan PPO/HMO:
- Single coverage is $15
- Family coverage is $64.30
- Retirement plan options, including employer contributions
- Flexible Spending Accounts
- State of Florida Tuition Waiver Program
- Professional Development Training Opportunities
- And much more!
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Salary : $34,760 - $45,000