ADMINISTRATIVE ASSISTANT I

Requisition No: 866561

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT I

Pay Plan: Career Service

Position Number: 70007206

Salary: $36,230.74 Annually

Posting Closing Date: 12/20/2025

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FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

WORKING TITLE: ADMINISTRATIVE ASSISTANT I

This open competitive advertisement is for a Career Service position located at Panama Circuit Office 14-5.

Our mission in the Florida Department of Corrections is to provide a continuum of services to meet the needs of those entrusted to our care, creating a safe and professional environment with the outcome of reduced victimization, safer communities and an emphasis on the premium of life.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Meeting Minute Management: Record, transcribe, and distribute concise meeting minutes for the Circuit Administrator and Deputy Circuit Administrator.
• Document Preparation: Draft standard operating procedures, administrative decisions, and procedural memoranda for review and approval by the Circuit Administrator and Deputy Administrator.
• Telephone System Management: Manage a multi-line telephone system by answering calls promptly, screening and transferring calls appropriately, and documenting messages for distribution.
• Confidential Correspondence: Type and arrange correspondence as dictated by the Circuit Administrator, including composing confidential letters and providing technical assistance.
• Event Coordination: Maintain a calendar of events for the Circuit Administrator and Deputy Circuit Administrator, including training events, seminars, meetings, conferences, field visits, and interviews.
• Data Analysis and Reporting: Compile and analyze information to formulate administrative recommendations, prepare quality management tools, and create charts and graphs for data-driven decisions.
• Budget Monitoring: Collect and monitor budget information and expenditures for field offices, including travel expenses, supplies, equipment, and postage.
• Public and Staff Interaction: Interact courteously with the public and field offices to answer questions about rules and policies, compile data for monthly and annual reports, manage daily mail distribution, and coordinate office supply procurement.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma or its equivalent.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.