What are the responsibilities and job description for the Judicial Administrative Specialist IV position at State of Delaware?
Preferred Qualification
Essential Functions
- Serves as a liaison with the public, clients, attorneys, court staff, and others to exchange information. Applies and explains court services and Judicial Branch rules, regulations, standards, policies, and procedures.
- Assures effective coordination of functions for operational staff, judicial staff, and judicial officers, as well as stakeholder coverage of calendars.
- Schedules, coordinates, and confirms details on court calendars including meetings, hearings, appointments, or events.
- Creates formatted documents, generates and shares presentations, manages schedules, and develops and manages spreadsheets.
- Drafts, manages, and distributes communications and other materials for public and/or internal use, which includes assisting with the distribution of legal paperwork to appropriate units and parties.
- Creates, coordinates, and maintains legal and other court-related documents, files, and reports.
- Establishes tracking and monitoring systems, including record-keeping systems or logs, to ensure effective, accurate, and easily retrievable information, and conducts follow-up for timely resolution of matters.
- Ensures records are maintained in compliance with retention schedules and applicable policies and procedures pertaining to security and confidentiality of legal records.
- Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking, or performing related support work.
- Participates in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
- Participates in interviews, meetings, conference calls and/or presentations. Explains and supports human resource related actions and recommendations. Reports on workplace risk management issues to leadership (e.g., safety, health).
- May calculate, resolve discrepancies and report on data for an agency’s payroll.
- Arranges for the delivery of supplies and paperwork necessary to maintain essential functions.
- Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data. Uses automated human resources information systems to research and report on data and may perform quality reviews of data in systems.
- Performs other related duties as required.
Job Requirements
- One year of experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
- Three years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
- Three years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
- Two years' experience in providing guidance and consultation to management, customers, and others on administrative matters.
- One year of experience in preparing and maintaining accurate legal and other court-related records, files, and reports.
- Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.
Conditions of Hire
- A satisfactory criminal background check is required as a condition of hire.
- Direct deposit of paychecks is required as a condition of hire.
Benefits
- Full time employees are eligle for free parking.
- To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.