Secretary 1

Introduction

The State of Connecticut Department of Correction (DOC) is seeking a dedicated and organized professional to join the Parole and Community Services Division as a Secretary 1at the Bridgeport District Office.This role provides essential administrative and clerical support to ensure efficient daily operations and service delivery within the community. Please note that the certified list established through this recruitment process may also be utilized to fill future Secretary 1 vacancies at other district parole offices located in Hartford, Norwich, New Haven and Waterbury. All are encouraged to apply. WHAT WE CAN OFFER YOU Visit our State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees. Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here. POSITION HIGHLIGHTS Position is full-time on first shift, 40 hours per week, Monday through Friday, from 8:00am - 4:30pm. The Secretary 1 will perform a full range of secretarial support functions to optimize workflow procedures. You will assist colleagues by supporting them with various administrative tasks and will be an integral part of our team. Some Key Responsibilities May Include: Communicating, verbally and in writing, inside and outside of the agency; Scanning documents, data entry; Managing databases; Creating spreadsheets; Maintaining filing systems; Answering phones/ taking messages; Scheduling appointments and meetings. See EXAMPLES OF DUTIES section below for more information. ABOUT US The Division of Parole and Community Services (P&CS) supervises and provides support services to offenders released to the community under the jurisdiction of both the Commissioner of Correction and the Board of Pardons and Paroles. The State of Connecticut, Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders. For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below! \t\t\t\t\t\t

Selection Plan

IMPORTANT NOTE: In order to be considered for this job opening, you must be a current State of CTemployee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You mustspecify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out ourApplicant Tips on How to Apply! Need more resources? Visit ourApplicant Toolkitfor additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy:PerPublic Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailingDAS.SHRM@ct.gov. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: Theonly wayto apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check yourPersonal Status Boardregularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information." Referral Questions:This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpfulInterview Preparation Guideto make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available atwww.ct.gov/ethics. This employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization. QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brianna Linehan at Brianna.Linehan@ct.gov. Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g., standard replies andacknowledgement letters) for supervisor's signature. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). INTERPERSONAL: Greets and directs visitors; Answers phones and takes messages; Answers questions requiring knowledge of terminology, organization, supervisor'sresponsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). PROCESSING: Scans correspondence; Pulls and attaches related materials; Reviews, routes and prioritizes mail. SECRETARY: Arranges and coordinates meetings (including space and equipment); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes, and maintains paperwork for purchasing (e.g., orders,requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; business math; Skills interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and otherelectronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

PREFERRED QUALIFICATIONS

Experience utilizing MS Outlook, scheduling meetings, and coordinating calendars. Experience utilizing MS Word, creating letters, agendas, memos, and other business communications. Experience utilizing MS Excel, creating spreadsheets, utilizing formulas, functions, and filters. Experience utilizing Teams, scheduling, and participating in meetings. Experience working with confidential information. Experience in generating accurate and complete work while under the restraints of a deadline. Experience supporting multiple people simultaneously. Experience in accurately inputting and managing data and using databases to generate reports. Experience in maintaining paper and digital files, including organizing, tracking, and storing files. Experience using CORE-CT.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.