Procurement Coordinator

Department Information

Who We Are:

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success. Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

Description of Job

Job Summary:

The Procurement Coordinator provides essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for the intake and tracking of all institutional contracts, supporting the agents in procurement requests with file maintenance, and document routing. The coordinator ensures all activities maintain a high level of customer service for campus departments.

Duties & Responsibilities:

1. Contract Intake & Lifecycle Tracking
Centralized Intake:Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing.
Database Management:Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution.
Signature Routing:Coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority.
Renewal Monitoring:Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service.

2. Administrative Team & Agent Support
Procurement Support:Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files.
Solicitation Assistance:Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees.
Contract Transition:Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle.
Records Management:Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college.
Procurement Advisory Group (PAG) Liaison:Be the point of contact for the group to schedule meetings, manage documents and team’s site.

3. Operations & Compliance Support
Reporting:Assist in the preparation of quarterly and annual reports.
Pcard Backup:Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup.
Vendor Coordination:Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management.
Document Management:Scanning required documentation into BDM.

Competencies/KSAs:

Knowledge and use of the Banner ERP system.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Any equivalent combination of education, experience, knowledge, skills, and abilities.

Education:
Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university

OR

An associate’s degree with 3 years of experience may be considered.

Experience:
1-2 years of accounting or professional purchasing/administrative experience

Licensure:
Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU).

Preferred Qualifications:

Supplemental Information

Selection Process:

Preliminary screening will be made on the basis of completed application packet submitted by candidate. Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under "Primary Duties" and specifically each item under “Minimum Qualifications”; an online application; resume; and transcripts. All candidates, including current Community College of Denver
employees must submit a complete application packet which includes all material listed above.

Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews. All application materials become the property of Community College of Denver and cannot be copied.

Application Instructions:

Interested applicants must submit a complete application packet which includes:

1. Electronic Application, Click ‘New Resume’ at the bottom of this page
2. Cover Letter
3. Resume
4. References - Names, phone numbers, addresses, & email addresses of three professional references
5. Copies of transcripts, unofficial preferred
6. Copies of appropriate credentials, if applicable

**All included attachments should be saved with the following nomenclature: Last name, First name Document; for example Doe, John Resume; Doe, Jane Transcripts

***Your resume should clearly indicate how you meet the minimum qualifications. Those applicants that do not meet the minimum qualifications will not be considered. Part-time experience is ½ the equivalent of full-time experience. Example: Four (4) years applicable part-time experience equals 2 years full-time equivalency.

For information regarding Community College of Denver Security, including crime statistics for the campus and surrounding area, please see the CCD Campus Security website under “student’s right to know”: CCD.edu/Safety. For a hard copy report please contact 303-352-3042.

Additional Information/Benefits:

Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues. When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population. At CCD our passion is to help others, and we offer career pathways that will make a difference in the lives of our students.

If you are interested in sharing our passion for student success, CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program.

CCD is a Learning College where policies, programs and practices support learning as the major priority. The Community College of Denver is an Equal Employment Opportunity Educational Employer.

Background checks will be conducted on all finalists for employment consideration.

CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

CCCS is an Equal Opportunity Employer

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.