What are the responsibilities and job description for the Payroll CHOP Check Desk position at State of Colorado?
This position is only open to Colorado state residents.
NOTE: This posting may fill more than one vacancy.
Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.
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Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences
Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion
The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.
DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.
If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.
Good Government Starts Here!
Why We Want You:
We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.
What You'll Get From Us:
In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.
Payroll CHOP Check Desk: Accounting Technician will create and process CHOP checks for all agencies on a daily basis. Will answer questions and train agency payroll and human resources professionals in processing of CHOP checks and agency payroll entry. Will work with agencies or employees to determine the delivery method of CHOP checks. This includes walk-ins, delivery, assigned mailbox, or mailing of the check.
A summary of the duties and responsibilities will include, but are not limited to, the following:
- CHOP Entry - Daily entry of CHOP check requests from the agencies, ensure deadlines are met each day. Ensure the CHOP checks are in balance. If not, work closely with the agency for correction and resubmit. Obtain approval signatures from agencies for CHOP checks, scan copies to ensure all CHOP checks are entered into the banking system so employees can cash the checks. Scan copies with backup for daily auditing.
- Payroll Keying - Daily payroll keying in the CPPS system that agencies do not have access to. This includes all PAWs, BAWs, overpayments, pre-paid insurance, cancels, and voids. Ensure deadlines are met for batches prior to all payroll cutoff dates and payroll processing so the employee record and payroll check is reflected correctly.
- Mail, Blackbag and Scanning Documents - Distribute incoming mail to central payroll and outgoing mail to be delivered to agencies. Answer inquiries related to mail distribution problems and delays. Work with IDS on blackbag questions and deliveries. Scan various paperwork within the department.
- Verification of Employment Inquiries - Manage the verification of employment process. Work with the vendor and agencies to ensure VOEs are receiving correct information for their employees.
- IRS Restriction Letters - Process IRS restriction letters to agencies prior to payroll deadlines to ensure proper tax deductions are withheld from employees payroll checks.
*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.
*Education and Experience:
At least three years of experience in accounting or payroll; Appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications:
- Previous State Service related to the work assigned to the position
- Maintain a high degree of accuracy and confidentiality
- Strong interpersonal and customer service skills
- Ability to work independently as well as part of a team
- Ability to work in a fast paced environment
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bree Hanson bree.hanson@state.co.us or 303-866-4244
Salary : $4,033 - $4,638
