Accounting Technician III - Travel and Pcard (Hybrid)

About Us
The Southern District Accounting work unit within the Division of Financial Services exists to provide fiscal management, proper accounting, financial reporting, and cost allocations for the Department of Human Services, the State Controller's Office, the Federal government, county departments of social/human services, Office of the State Auditor, Federal Auditors, and others in need, for the following agencies and functions:

• The Colorado Mental Health Hospitals at Pueblo (CMHHIP) and Ft. Logan (CMHHIFL), three Regional Centers at Pueblo (PRC), Wheat Ridge (WRRC) and Grand Junction (GJRC), Veteran Community Living Centers (VCLC)-Fitzsimmons, Rifle, Florence and Walsenburg, and district support service functions (Facilities, Human Resources, Procurement, Background Investigation Unit, and Accounting).

• CDHS travel and Pcard services statewide.

The Southern District General Accounting unit provides accounting for the Department of Human Services Southern District customers.  The General Accounting work unit is responsible for the following:

• All services related to non-patient revenue and accounts receivable;

• Inter/intra contract accounting;

• District cost allocations;

• General and program accounting;

• Balance sheet substantiations

• Variance analysis;

• Fiscal year opening and closing activities;

• Processing payments to clients, staff, providers, and other vendors, and recording the corresponding expenditures;

• Procurement card accounting and auditing;

• Pcard administration;

• Travel reimbursements;

• Maintaining the integrity of financial data in the Colorado Operations Resource Engine (CORE);

• CDHS Background Investigation Unit (BIU) accounting;

• Preparing 1099 adjustments;

• Compliance with requests for audit information and implementation of recommendations;

• Providing customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;

• Assisting division personnel in the development of sound internal controls and/or accounting management;

• Providing timely and accurate reports and related information to all external constituencies;

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CDHSCareers

This position is designated as one of two accounting technicians for the State Procurement Card Program for CDHS, to include recommending training and curriculum to higher level management; providing training; and auditing usage and compliance by Pcard holders as well as processing Pcard applications; verifying training certificates; monitoring card limits; obtaining approvals for limit changes, etc.. This position is part of the consolidated CDHS Travel and Pcard Unit, and is also responsible for travel reimbursement duties as directed by the supervisor. This position serves as a backup to the Travel Accountant for customer service and inquiries.

Major duties and responsibilities include, but are not limited to:

Procurement Card Administrative Duties:

• Position is one of two designated Procurement Card Administrators for the Southern District State Procurement Card Program.  Includes all duties associated from inception to end of process, beginning with on-line Procurement Card Training; assisting customers with application process; issuing State Procurement Cards; tracking errors; preparing and conducting Procurement Card Audits; submitting results of audit to EMT member; running bank reports; collecting Procurement Cards from State Employees leaving the State system.  Works closely with Procurement Card Administrators from within CDHS and other State Agencies, as well as the Financial Institution that administers the program for the State Purchasing Office.  Maintains current database for Procurement Card Administration.

Procurement Card User Training:

• Provides technical assistance, formal training and online bank navigation on the use of the Procurement Card for purchasing goods and services to Departmental staff and all Southern District Accounting customers.   Serves as a contact point for questions/issues from all customers.  Ensures timely responses to requests for information and resolutions to problems/concerns. Updates training procedures and training materials.

Filing:

• Maintains organized electronic files for Pcard audits, Pcard applications, etc. Completes yearly filing project of purging old files according to record retention rules.

Travel Reimbursements:

• Working within a complex set of travel policies, procedures and travel reimbursement transactions, audits to determine accuracy in calculations, completeness in information, program approvals, and documentation provided, and conformance to established policies and procedures including State of Colorado Fiscal Rules and CDHS Policies. Reconciliation of discrepancies on reimbursement requests submitted by program staff from all levels of the organization. Makes adjustments as appropriate, and provides accounting authorization of the reimbursement request for disbursement processing in CORE. Troubleshoots and problem solves as issues arise. Denies requests for reimbursement of expenses determined to be outside of the allowable rates, charges, etc. Provides guidance or training to help travelers successfully navigate through the travel reimbursement process. Provides excellent customer service experience to all customers. 

Special projects and other duties as assigned:

• Special projects as assigned. This position serves as a back-up to the Travel Administrator for customer service and inquiries. Other job duties as assigned.

Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process.  Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.. Volunteer work or a related type of experience may be used to meet the qualifications, but it must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies, and background as they relate to the duties outlined in the job announcement. This experience must be clearly documented on your application, and the supplemental questions must be answered. Answers such as "N/A," "In Cover Letter," or "See Resume" will not be accepted.

Schedule:  

• Please note that the candidate in this position will be required to report to the office a minimum 2 assigned days per week.  (Although the workplace arrangements for this position are hybrid remote, that is not a guarantee that this position will remain hybrid, and these arrangements may change without prior notification based on business needs and busy demands.)

ACCOUNTING TECHNICIAN III (H8B3XX)
Experience Only:

• Three (3) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, travel reimbursement, Pcard administration, and compliance

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Stronger candidates will be those that demonstrate depth and breadth of skill and ability through a combination of work experience and formal training, to successfully perform the duties and responsibilities of this position.
 
Preferred Qualifications:  The exceptional applicant will be an experienced accounting technician and will possess the proven ability or accomplishment of the following:

• Associate's degree in Accounting, Management or General Studies;
• Strong technical skills in Microsoft Word, Excel, Adobe Pro, gmail, & US Bank navigation;
• Travel compliance experience;
• P-card administration and compliance experience;
• Exceptional customer service skills;
• Knowledge and consistent application of State of Colorado Fiscal Rules & CDHS policies or similar;
• Ability to prioritize workload;
• Ability to discuss and explain the travel processes to individuals at all levels of the organization
• Must have excellent written and verbal communication skills; 
• Experience with presenting information and training others to use a process or system;
• Ability to work in a fast-paced environment
• Ability to adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles;
• Experience with audits.

Desirable Skills and Competencies:

• Ability to manage and resolve conflicts, confrontations, and disagreements in a positive and constructive manner to minimize negative personal impact;
• Ability to develop constructive and cooperative working relationships with others, and maintain them over time;
• Ability to work as a member of a team, including communicating with peers, supervisor, and other professionals within and outside the agency to ensure timely completion of work projects;
• Ability to work independently;
• Excellent interpersonal skills;
• Basic math skills;
• Organizational skills;
• Basic filing skills.

Conditions of Employment: 

• Standard/Full background check and reference check required
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position
• Must possess a valid, unrestricted U.S. Driver's License for travel throughout the state using personal transportation or a state vehicle for meetings and trainings.
• Must meet vaccination and documentation requirements per CMHIP Infection Control Department .
• A Tuberculosis Test (TB), and other required immunizations will be required upon hire
• May be required to work in excess of 40 hours per week to complete assigned duties, meet deadlines, or as requested by supervisor.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Note: This position works with confidential information, and is expected to maintain confidentiality at all times.


Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

•  Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

• How to apply to the State of Colorado(Youtube Video, Runtime 3:59, Closed Captions Available)

The Assessment Process

This Job offer is contingent upon funding available from all sources, including state and federal (if applicable), to start or continue 

For additional recruiting questions, please contact Gerald.Barajas@state.co.us

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. 

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process 

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.  You must complete the official State of Colorado online application.  Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process.  Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review 

After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test. 

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. 

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.     

Supplemental Questions 

Answer the supplemental questions completely and thoughtfully. We will rate your answers  based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

About Us & Benefits

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. 

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).  Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Salary : $30 - $31