What are the responsibilities and job description for the PROCUREMENT SPECIALIST position at State of Arkansas?
Position Information
Job Series: Procurement
Classification: Procurement Specialist – Career Path
Class Code: PPR04P
Pay Grade: SGS05
Salary Range: $47,397- $70,148
Job Summary
The Procurement Specialist is responsible for assisting in the procurement of goods and services for state government operations. The Procurement Specialist will work under the supervision of senior procurement staff to ensure that procurement activities are carried out in compliance with state laws and regulations, while also promoting transparency, efficiency, and accountability in government procurement processes.
Primary Responsibilities
Support senior procurement staff in managing the procurement cycle, including requisitioning, issuing requests for proposals (RFPs), evaluating bids, and drafting purchase orders. Help ensure that procurement procedures are followed accurately and in a timely manner. Assist in preparing documentation related to vendor selection, contracts, and purchase agreements. Serve as a point of contact for vendors and suppliers, ensuring clear and consistent communication regarding procurement needs, requirements, and contract terms. Assist with the review of vendor proposals and contracts to ensure compliance with state specifications. Coordinate with vendors to track order statuses, delivery schedules, and ensure that goods and services are received as agreed upon. Maintain accurate records of procurement transactions, including purchase orders, contracts, and communications with vendors. Ensure that all procurement documents are properly filed and easily accessible for review or audit. Assist in tracking contract renewals, extensions, and modifications, ensuring that all contracts are up to date and compliant with state policies.
Knowledge And Skills
Ability to maintain accurate and thorough records, review documents carefully, and identify discrepancies or inconsistencies in procurement documents. Strong attention to detail when assisting with contracts, orders, and invoices Clear and effective written and verbal communication skills for interacting with internal teams, vendors, and other stakeholders. Ability to explain procurement requirements and provide status updates in a professional and clear manner.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, supply chain management, or a related field is required.
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Job Series: Procurement
Classification: Procurement Specialist – Career Path
Class Code: PPR04P
Pay Grade: SGS05
Salary Range: $47,397- $70,148
Job Summary
The Procurement Specialist is responsible for assisting in the procurement of goods and services for state government operations. The Procurement Specialist will work under the supervision of senior procurement staff to ensure that procurement activities are carried out in compliance with state laws and regulations, while also promoting transparency, efficiency, and accountability in government procurement processes.
Primary Responsibilities
Support senior procurement staff in managing the procurement cycle, including requisitioning, issuing requests for proposals (RFPs), evaluating bids, and drafting purchase orders. Help ensure that procurement procedures are followed accurately and in a timely manner. Assist in preparing documentation related to vendor selection, contracts, and purchase agreements. Serve as a point of contact for vendors and suppliers, ensuring clear and consistent communication regarding procurement needs, requirements, and contract terms. Assist with the review of vendor proposals and contracts to ensure compliance with state specifications. Coordinate with vendors to track order statuses, delivery schedules, and ensure that goods and services are received as agreed upon. Maintain accurate records of procurement transactions, including purchase orders, contracts, and communications with vendors. Ensure that all procurement documents are properly filed and easily accessible for review or audit. Assist in tracking contract renewals, extensions, and modifications, ensuring that all contracts are up to date and compliant with state policies.
Knowledge And Skills
Ability to maintain accurate and thorough records, review documents carefully, and identify discrepancies or inconsistencies in procurement documents. Strong attention to detail when assisting with contracts, orders, and invoices Clear and effective written and verbal communication skills for interacting with internal teams, vendors, and other stakeholders. Ability to explain procurement requirements and provide status updates in a professional and clear manner.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, supply chain management, or a related field is required.
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Salary : $47,397 - $70,148