What are the responsibilities and job description for the PROCUREMENT COORDINATOR position at State of Arkansas?
Position Number: 22161811
County: Pulaski
Posting End Date: 10/3/2025
Anticipated Starting Salary: $57,351
Office of Arkansas Lottery
Preferred Qualifications:
3 years supporting a senior executive or similar high-accountability role
Strong written and verbal communication skills
Proven ability to self-manage and solve problems independently and proactively
High level of discretion and emotional intelligence
Takes direction with professionalism
Strong follow-through and attention to detail
Excellent time-management skills
Position Specifics:
Manage complex calendars, meetings, travel logistics with precision and minimal oversight. Inbox management for the executive director. Prepare executive level communications, reports and presentations. Track tasks and priorities, ensuring deadlines are met without reminders. Act as a gatekeeper while maintaining positive relationships internally and externally. Draft correspondence and handle confidential information with discretion. Coordinate with cross functional teams to keep projects on track.
Must have excellent organizational skills, ability to multi-task and the ability to work independently. Professional presentation and aptitude are required
The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws.
Position Information
Job Series: Procurement
Classification: Procurement Coordinator – Career Path
Class Code: PPR02P
Pay Grade: SGS07
Salary Range: $57,351 - $84,879
Job Summary
The Procurement Coordinator plays a vital role in the state government procurement process by managing and facilitating the acquisition of goods and services required by the department. This position ensures compliance with state procurement laws, regulations, and internal policies while providing support for the day-to-day procurement functions. The Procurement Coordinator is responsible for assisting in the preparation of procurement documents, processing orders, coordinating with vendors, and ensuring that all procurement activities are completed efficiently, transparently, and in a timely manner.
Primary Responsibilities
Assist in the preparation of procurement documents, including requests for proposals (RFPs), invitations for bids (IFBs), purchase orders, and contracts. Review procurement requests from departments, ensuring they are complete and comply with state regulations before processing. Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids. Assist in tracking and managing procurement milestones, including vendor selection, contract award, and delivery timelines. Provide information and guidance to vendors regarding procurement policies, procedures, and requirements. Ensure that vendors are in compliance with the terms and conditions outlined in contracts. Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion. Assist in managing the inventory of goods and supplies, ensuring proper documentation and tracking for accounting purposes. Maintain organized records of procurement activities and transactions, ensuring compliance with audit standards. Support contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their obligations. Review contracts for accuracy and completeness before final approval and execution. Assist in tracking contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately. Assist in preparing procurement reports, including tracking procurement budgets, spending, and vendor performance. Compile procurement data for management review, identifying trends, savings opportunities, and areas for improvement.
Knowledge And Skills
Understanding of procurement practices and procedures, including familiarity with state procurement laws and regulations. Ability to review and process procurement documents, ensuring compliance with departmental and state guidelines. High attention to detail, with the ability to review procurement documents and vendor contracts for accuracy and completeness. Ability to track and maintain procurement records and documentation in an organized manner. Strong written and verbal communication skills to interact with vendors, internal teams, and senior management. Ability to clearly communicate procurement policies, processes, and timelines to external stakeholders. Strong organizational abilities to manage multiple procurement projects simultaneously while meeting deadlines. Ability to prioritize tasks effectively, ensuring the timely completion of procurement processes. Ability to identify and resolve issues in the procurement process, such as discrepancies in orders or contract performance issues.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, supply chain management, or a related field, plus two (2) year of experience in procurement, contract management, or a related field is required.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED.
Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application. False, misleading, or incomplete statements may result in disciplinary action and possible termination.
Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official at the time of interview to be considered for Veteran Preference.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at (888) 897-7781 or dhs.gov/e-verify.
County: Pulaski
Posting End Date: 10/3/2025
Anticipated Starting Salary: $57,351
Office of Arkansas Lottery
Preferred Qualifications:
3 years supporting a senior executive or similar high-accountability role
Strong written and verbal communication skills
Proven ability to self-manage and solve problems independently and proactively
High level of discretion and emotional intelligence
Takes direction with professionalism
Strong follow-through and attention to detail
Excellent time-management skills
Position Specifics:
Manage complex calendars, meetings, travel logistics with precision and minimal oversight. Inbox management for the executive director. Prepare executive level communications, reports and presentations. Track tasks and priorities, ensuring deadlines are met without reminders. Act as a gatekeeper while maintaining positive relationships internally and externally. Draft correspondence and handle confidential information with discretion. Coordinate with cross functional teams to keep projects on track.
Must have excellent organizational skills, ability to multi-task and the ability to work independently. Professional presentation and aptitude are required
The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws.
Position Information
Job Series: Procurement
Classification: Procurement Coordinator – Career Path
Class Code: PPR02P
Pay Grade: SGS07
Salary Range: $57,351 - $84,879
Job Summary
The Procurement Coordinator plays a vital role in the state government procurement process by managing and facilitating the acquisition of goods and services required by the department. This position ensures compliance with state procurement laws, regulations, and internal policies while providing support for the day-to-day procurement functions. The Procurement Coordinator is responsible for assisting in the preparation of procurement documents, processing orders, coordinating with vendors, and ensuring that all procurement activities are completed efficiently, transparently, and in a timely manner.
Primary Responsibilities
Assist in the preparation of procurement documents, including requests for proposals (RFPs), invitations for bids (IFBs), purchase orders, and contracts. Review procurement requests from departments, ensuring they are complete and comply with state regulations before processing. Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids. Assist in tracking and managing procurement milestones, including vendor selection, contract award, and delivery timelines. Provide information and guidance to vendors regarding procurement policies, procedures, and requirements. Ensure that vendors are in compliance with the terms and conditions outlined in contracts. Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion. Assist in managing the inventory of goods and supplies, ensuring proper documentation and tracking for accounting purposes. Maintain organized records of procurement activities and transactions, ensuring compliance with audit standards. Support contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their obligations. Review contracts for accuracy and completeness before final approval and execution. Assist in tracking contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately. Assist in preparing procurement reports, including tracking procurement budgets, spending, and vendor performance. Compile procurement data for management review, identifying trends, savings opportunities, and areas for improvement.
Knowledge And Skills
Understanding of procurement practices and procedures, including familiarity with state procurement laws and regulations. Ability to review and process procurement documents, ensuring compliance with departmental and state guidelines. High attention to detail, with the ability to review procurement documents and vendor contracts for accuracy and completeness. Ability to track and maintain procurement records and documentation in an organized manner. Strong written and verbal communication skills to interact with vendors, internal teams, and senior management. Ability to clearly communicate procurement policies, processes, and timelines to external stakeholders. Strong organizational abilities to manage multiple procurement projects simultaneously while meeting deadlines. Ability to prioritize tasks effectively, ensuring the timely completion of procurement processes. Ability to identify and resolve issues in the procurement process, such as discrepancies in orders or contract performance issues.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, supply chain management, or a related field, plus two (2) year of experience in procurement, contract management, or a related field is required.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED.
Applications must include complete work history and references. A resume may accompany the state application but will not be substituted for any part of the application. False, misleading, or incomplete statements may result in disciplinary action and possible termination.
Veteran Preference: A copy of a DD-214 must be submitted to the Hiring Official at the time of interview to be considered for Veteran Preference.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at (888) 897-7781 or dhs.gov/e-verify.
Salary : $57,351 - $84,879
