What are the responsibilities and job description for the Contracts Management Specialist 3 position at State of Arizona Enterprise Technology (ASET)?
DEPT OF TRANSPORTATION
Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.
Contracts Management Specialist 3
Job Location:
ENGINEERING CONSULTANT SECTION
205 S. 17th Ave
Phoenix AZ 85007
Posting Details
Salary: $56,226.88 to $66,226.88
Anticipated Salary: $61,226.88
Grade: 20
Closing Date: July 16th, 2026
Job Summary
This position is responsible for the management of contracts in various stages of contract management from approval through negotiating to contract closeout. Provides technical support and guidance to ADOT staff, other local and state governmental agencies, and private industries as they relate to ECS procedures. Ensures contracts are compliant and timely.
Conducts and/or participates in internal quality process and implement procedural changes. Prepares Request for Statement of Qualifications packages; trains ADOT personnel in the contracting process; monitors contracts and related expenditures; creates resolutions for problems; processes final audits, progress payments, contract modifications, and contract extensions; as preparation of fiscal and statistical reports and performs special projects as requested.
This position may be available for remote work within Arizona (2 days per week in the office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Process Contract Modifications on active contracts based on each contract's terms and conditions. Ensure modifications are processed in accordance with current ECS contract modification processes and are complete, accurate, and compliant with contract terms and conditions. Perform all tasks related to the advertisement and selection of all contract types, including preparation of the Request for statement of Qualifications and consultant selection.
Process Requests for Payments on active contracts based on each contract's compensation clause, ensuring compliance with the Arizona Prompt Pay Law (ARS 28-411). In partnership with ADOT Finance Department/ADOT Project Manager, ensure TRACS numbers are open/correct, and funding is available.
Negotiate contracts with consultants after selection in partnership with ADOT Project Manager. Assemble final contract and distribute documentation after Notice to Proceed. Prepare a variety of administrative and management reports. Participate in internal quality process improvement teams which collaboratively work to prepare, recommend, and implement procedural changes to improve accuracy, consistency, and efficiency in business operations.
Knowledge Of
Knowledge, Skills & Abilities (KSAs):
Experience in qualifications-based selection processes and management of Architectural and Engineering contracts.
Experience as a Contract Management Specialist I, where monitoring contractual expenditures and execution of contract modifications
was used.
Pre-Employment Requirements
This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The Arizona Department of Administration offers a comprehensive benefits package to include:
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
Mandatory participation in the Arizona Retirement System (ASRS) is required.
Contact Us
For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.
Contracts Management Specialist 3
Job Location:
ENGINEERING CONSULTANT SECTION
205 S. 17th Ave
Phoenix AZ 85007
Posting Details
Salary: $56,226.88 to $66,226.88
Anticipated Salary: $61,226.88
Grade: 20
Closing Date: July 16th, 2026
Job Summary
This position is responsible for the management of contracts in various stages of contract management from approval through negotiating to contract closeout. Provides technical support and guidance to ADOT staff, other local and state governmental agencies, and private industries as they relate to ECS procedures. Ensures contracts are compliant and timely.
Conducts and/or participates in internal quality process and implement procedural changes. Prepares Request for Statement of Qualifications packages; trains ADOT personnel in the contracting process; monitors contracts and related expenditures; creates resolutions for problems; processes final audits, progress payments, contract modifications, and contract extensions; as preparation of fiscal and statistical reports and performs special projects as requested.
This position may be available for remote work within Arizona (2 days per week in the office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Process Contract Modifications on active contracts based on each contract's terms and conditions. Ensure modifications are processed in accordance with current ECS contract modification processes and are complete, accurate, and compliant with contract terms and conditions. Perform all tasks related to the advertisement and selection of all contract types, including preparation of the Request for statement of Qualifications and consultant selection.
Process Requests for Payments on active contracts based on each contract's compensation clause, ensuring compliance with the Arizona Prompt Pay Law (ARS 28-411). In partnership with ADOT Finance Department/ADOT Project Manager, ensure TRACS numbers are open/correct, and funding is available.
Negotiate contracts with consultants after selection in partnership with ADOT Project Manager. Assemble final contract and distribute documentation after Notice to Proceed. Prepare a variety of administrative and management reports. Participate in internal quality process improvement teams which collaboratively work to prepare, recommend, and implement procedural changes to improve accuracy, consistency, and efficiency in business operations.
Knowledge Of
Knowledge, Skills & Abilities (KSAs):
- Federal/State Laws/Statutes to ensure compliance of all contract requirements terms & conditions through the life of the contract.
- Correct understanding & good use of legal contractual language. Online evaluation criteria/process/ analysis techniques to review, analyze, evaluate and/or determine action(s) required to process various documents received.
- Terminology required to prepare documents that are acceptable to ADOT, in the best interest/protecting the liability of the State.
- Operational procedures of an engineering organization to determine appropriateness of proposed costs during contract negotiations.
- Fundamentals of budget development /expenditure control/ funding rules /regulations to determine typе of contract compensation.
- Organizing and prioritizing work assignments to ensure no project delays while processing contracts and/or agreements.
- Reviewing and approving payment reports and monitoring expenditures.
- Microsoft Excel, Word, Adobe Acrobat, and Google products.
- Oral and written communications.
- Building and maintaining effective working relationships with internal customers, consultant community, and other departments.
- Summarizing technical information, organizing completion schedules, planning and prioritizing work activities.
- Has a natural inclination for curiosity and a passion about the business.
- Establish open channels of communication across the departments, including being proactive while communicating and readily addressing tough issues directly.
Experience in qualifications-based selection processes and management of Architectural and Engineering contracts.
Experience as a Contract Management Specialist I, where monitoring contractual expenditures and execution of contract modifications
was used.
Pre-Employment Requirements
This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The Arizona Department of Administration offers a comprehensive benefits package to include:
- Sick leave
- Vacation with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
Mandatory participation in the Arizona Retirement System (ASRS) is required.
Contact Us
For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
Salary : $56,227 - $66,227