Administrative Manager

Administrative Manager  Salary $86,300.00 Annually Location Anchorage, AK Job Type Full Time Job Number 52850 Department Natural Resources Division Mental Health Trust Land Office Opening Date 02/06/2026 Closing Date Continuous Position Open To All Applicants Bargaining Unit Exempt Range 20 Description Benefits Job Description An image without description The Department of Natural Resources, Alaska Mental Health Trust Land Office, is recruiting for an Administrative Manager in Anchorage, Alaska. Starting Salary - $86,300.00 annual minimum The Alaska Mental Health Trust Land Office within the Department of Natural Resources is recruiting for the Administrative Manager position. This is a range 20, fully exempt, professional position with a minimum salary of $86,300. Final salary will be negotiated at the time of hire and will be based on the successful candidate’s qualifications and experience. The position is in Anchorage, Alaska, and includes a complete State of Alaska benefits package. General Description The Administrative Manager (AM) position leads the administrative section of the TLO and is responsible for all administrative support functions, including budgeting, revenue management, reporting, human resources, and procurement, as well as day-to-day administrative support. The position is responsible for developing and monitoring the division’s budget and regular expenditure and revenue reporting. The position supports the Chief Business Officer during the annual third-party audit and internal audit functions. This position serves as the division expert for all IRIS-related functions and may provide training and guidance to new and existing employees as needed. The AM directly supervises the administrative team. Distinguishing Characteristics The Administrative Manager (AM) is responsible for managing administrative support functions for the division and directly supervising the Administrative Assistant, the Executive Assistant, and the Transaction Manager. The CBO is distinguished from the Administrative Manager in terms of authority, scope of control, and responsibility. Both positions face problems without defined solutions within their areas of responsibility, but the CBO retains sectional authority and takes on problems with significant organizational or political consequences. The AM serves as the section lead for daily operations across human resources, accounting, procurement, contracts, and general administration, exercising significant independence in planning, organizing, directing, coordinating, and overseeing these functions in alignment with State and departmental guidelines. Human resources activities will be in conjunction with the CBO, and some functions may be managed by the CBO depending on confidentiality requirements. The AM serves as the Procurement Officer for the division and may make independent determinations on procurement-related items. This position develops and manages the TLO procurement framework and oversees staff certifications. The TLO has a procurement delegation that enables large formal procurements of contractual services to be carried out independently of DNR Procurement. This distinguishes the position from other positions throughout DNR that may contract for services. This adds a significant degree of responsibility and authority to the position. Examples of Duties Work with resource managers to develop TLO operating budget and revenue projections. Manage TLO budget scenarios in ABS. Produce regular budget-to-actuals reports for expenditures and revenues and proactively advise management on lapses. This includes advising on opportunities to spend on projects or notifying management of potential overspends. Manage TLO financial reporting requirements and resources and serve as the division expert for ALDER, Mobius, ABS, and any available integrated resource reporting. This includes monthly financial reporting provided to the Trust Authority, as well as ad-hoc reporting for projects and public-facing documents. Lead year-end processes and reporting. Assist CBO with annual third-party audit and manage the audit preparation and closeout functions, direct administrative staff as needed. Conduct the mid-year audit. Monthly operational report Directly supervise Administrative Assistant, Executive Assistant, and Transaction Manager. Support division for all Human Resources requirements, including management of certain required documentation, development and maintenance of position descriptions, strategic planning, recruitment, and onboarding. Develop and manage the TLO Intern Program in conjunction with other TLO sections. Serve as Procurement Officer for the TLO. This includes managing staff certifications and providing in-house training as needed. Must maintain Level III procurement certification. Produce regular ‘Open Contracts’ report for general use and close out contracts timely. Regularly review detailed expenditure and revenue reporting and complete journal entries as needed. Knowledge, Skills, and Abilities Expert-level skills in Microsoft Excel and Word Considerable knowledge of administrative processes necessary to support business operations such as financial monitoring, accounting, budgeting, and personnel. Demonstrated skill in organizing workflows and managing multiple projects. Able to read and interpret regulations and statutes. Be able to perform financial analysis tasks and have strong numeric reasoning skills. Be proactive and able to work independently. Excellent written and verbal communication skills. Experience with the state budgeting process. Familiarity with the Alaska Budget System (ABS). Familiarity with Revenue and Billing (R&B). Experience with professional services procurement under the State of Alaska procurement regulations and statutes. Level III Procurement certification – must be obtained within six months of hire. Expert with IRIS and ALDER. Travel Travel is required on an as needed basis, but is not a specific attribute of the position. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. Minimum Qualifications Bachelor’s degree in related fields such as business administration, human resources, finance, accounting, or natural resources, and two years of professional-level administrative experience, OR Four years of professional-level administrative experience in one or more of the functional areas of the position, such as budget, procurement, human resources, or accounting. Contact Information Candidates who wish to apply for the position must submit a cover letter, resume, three professional references with contact information, and a professional product sample that emphasizes writing skill. Inquiries will be kept confidential. The application packet can be submitted to Blain Alfonso, Administrative Manager, Trust Land Office at blain.alfonso@alaska.gov. The State of Alaska is an equal employment opportunity employer and supports workplace diversity. Individuals requiring accommodation should call 1-800-587-0430. V/1-800-770-8973 TTY/TDD (Relay Alaska)