What are the responsibilities and job description for the Payroll Analyst 1, SG 618, Payroll Analyst Trainee 2, (SG-614),Payroll Analyst Trainee 1, (SG-613), Item 02029 position at State Comptroller, Office of the?
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 70.1 or 52.6 of the Civil Service Law.
Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.
70.1 Transfer:
For a 70.1 transfer to a Payroll Analyst 1, SG-18, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 16 or above.
70.1 Transfer to a trainee 2:
For a 70.1 transfer to the trainee 2, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.
70.1 Transfer to a trainee 1:
For a 70.1 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 11 or above.
52.6 Transfer:
For a 52.6 transfer to a Payroll Analyst 1, SG-18, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 16 or above.
52.6 Transfer to a trainee 2:
For a 52.6 transfer to the trainee 2, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 12 or above.
52.6 Transfer to a trainee 1:
For a 52.6 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 11 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55-b/c program:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For 55 b/c appointment, you must:
Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.
70.1 Transfer:
For a 70.1 transfer to a Payroll Analyst 1, SG-18, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 16 or above.
70.1 Transfer to a trainee 2:
For a 70.1 transfer to the trainee 2, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.
70.1 Transfer to a trainee 1:
For a 70.1 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 11 or above.
52.6 Transfer:
For a 52.6 transfer to a Payroll Analyst 1, SG-18, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 16 or above.
52.6 Transfer to a trainee 2:
For a 52.6 transfer to the trainee 2, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 12 or above.
52.6 Transfer to a trainee 1:
For a 52.6 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 11 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55-b/c program:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For 55 b/c appointment, you must:
- Possess the minimum qualifications for the selected title as established by the Department of Civil Service and listed on the most recent exam announcement. Professional Career Opportunities (ny.gov)
- Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
- Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
- If you are currently 55b/c eligible and possess a bachelor’s degree, we encourage you to apply for this position.
Duties Description
Evaluate and assist with the implementation of Business Process Improvements.
- Develop new or modify existing queries to further the Bureau’s use of data analytics to monitor/prioritize/automate/streamline the audit work and identify errors.
- Create spreadsheets and macros using Microsoft Excel and Visual Basic to further streamline audit tasks and data analysis.
- Further develop Microsoft Excel, Visual Basic and SQL skillset. Become familiarized with common tables and complex Excel functions to assist with larger-scale projects and implementation.
- Assist with User Acceptance Testing. Work closely with the System Support Group Earnings Payments team. Review, test and provide feedback for routine system updates.
- Assist with the various requests for payroll information received via the FOIL database, Executive Correspondence database, media request, Office of the Inspector General, etc.
- Assist with the development of low-level SQLs to gather the requested payroll information and ensure that information provided is in compliance with all applicable laws, rules and regulations.
- Provide relevant documentation to support the payroll information to ensure that all recipients understand the context and limitations of the information provided.
- Communicate with leadership regarding high priority and sensitive information requests.
- Track all requests of information to ensure appropriate documentation related to the request and the SQLs utilized are maintained and readily available for future reference.
- Act as liaison with Earnings Staff when systematic issues occur. Evaluate issue to determine if follow-up action is required by the Systems Support Group, OSC auditor, and/or State agencies.
- Utilize Microsoft Excel and SQL to provide miscellaneous data analysis needs to Bureau Management and Earnings Staff upon request.
- Keep abreast of State and Federal laws governing the payroll payment process.
- Research unfamiliar topics using existing audit reference material, system documentation, Internet searches, labor union contracts, etc.
- Utilize SQL and Microsoft Excel to validate large-scale transactions that are submitted by agencies in Job Request, Additional Pay, and Time Entry.
- Communicate with members of the Systems Support Group to coordinate ad hocs or other systematic needs where necessary.
- Communicate with State agencies and OSC audit staff when discrepancies are identified and further review and/or corrections are required.
- Utilize SQL and Microsoft Excel to identify populations that will be impacted by systematic processing.
- Analyze employee data during the implementation of new payments. Determine scenarios that may require further review by OSC management, Civil Service, Office of Employee Relations, and/or Division of Budget prior to implementation.
- Assist in the creation of spreadsheet loads to submit payments into PayServ. Review post-analysis queries to ensure payments are accurate prior to the confirm of paychecks.
- Ensure payment implementation is in accordance with labor union contracts, memorandums, and chapter laws.
- Provide input during the development of Payroll Bulletins and Operations Requirement Documents.
Additional Comments
Knowledge, Skills, and Abilities:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.
- Proficient in Excel.
- Familiar with SQL, Toad and PayServ tables.
- Self-sufficient in researching audit and/or technical topics.
- Excellent analytical and organizational skills.
- Excellent oral and written communication skills.
- Detail oriented and produces an accurate and timely work product.
- Works well independently and in a team environment.
- Able to assess multiple competing priorities.
- Able to analyze and review payroll query results.
- Able to analyze data to identify and resolve complex auditing problems.
- Able to conduct timely, accurate and thorough research and document/communicate discrepancies.
- Able to analyze and provide feedback on payroll business processes.
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.
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