Administrative Assistant

Description

The Administrative Assistant provides responsive, high-quality support to a team of executives. This role coordinates schedules, meetings, communications, documents, presentations, and follow-up across multiple leaders and priorities. The ideal candidate is proactive, polished, and comfortable shifting between detailed administrative work and broader team support in a fast-paced, confidential environment.

KEY RESPONSIBILITIES

·      Executive team support: Provide day-to-day administrative support to multiple executives, helping organize priorities, manage commitments, and maintain timely follow-through.

·      Calendar and meeting coordination: Schedule and coordinate meetings, manage changing calendars, prepare agendas and materials, and arrange travel or other logistics as needed.

·      Documents and correspondence: Draft, edit, format, proofread, and finalize correspondence, reports, memos, agendas, and other business documents with a high degree of accuracy.

·      Presentations: Create and refine professional presentations for executive, employee, Board, and external audiences using direction and source materials provided by leaders.

·      Meeting and follow-up support: Attend meetings as requested; capture decisions, notes, and action items; organize next steps; and help ensure commitments are completed.

·      Board support: Assist with Board meeting materials, communications, logistics, and records while maintaining strict confidentiality and professionalism.

·      Information coordination: Gather input from internal partners, organize information, maintain trackers, and prepare materials needed for decisions and business priorities.

·      Administrative operations: Process expense reports, maintain files and records, coordinate correspondence, and support other recurring administrative processes.

·      Professional communication: Serve as a responsive point of contact for employees, customers, directors, and external partners; handle calls and messages with confidence and sound judgment.

·      Shared team needs: Provide flexible administrative and project support across the executive team and other areas of the Bank as priorities evolve.

QUALIFICATIONS

·      Three or more years of progressively responsible administrative support experience preferred; experience supporting multiple leaders, senior executives, or a Board is strongly preferred.

·      Associate's or bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered.

·      Strong proficiency in Microsoft Word, PowerPoint, and Outlook, with working knowledge of Excel for basic spreadsheets, trackers, and data organization.

·      Demonstrated ability to produce polished, accurate documents and presentations for senior-level audiences.

·      Experience in banking, financial services, a law firm, or another regulated or confidentiality-sensitive environment is helpful but not required.

SKILLS & ATTRIBUTES

·      Highly organized and detail-oriented, with the ability to balance multiple leaders, deadlines, and interruptions without losing accuracy.

·      Proactive, resourceful, and willing to take ownership from initial direction through final completion.

·      Excellent written, verbal, proofreading, telephone, and presentation-development skills.

·      Sound judgment and discretion when handling confidential or sensitive information.

·      Professional presence and confidence working with executives, Board members, employees, customers, and external partners.

·      Collaborative and service-minded, with the flexibility to adapt quickly as priorities change.

ADDITIONAL EXPECTATIONS

• Follow all Bank policies, service standards, compliance requirements, and training expectations. Perform other duties and special projects as assigned.