Office Assistant / Administrative Coordinator

Job Title: Office Assistant / Administrative Coordinator

Location: Plano, TX

Job Type: Full-time, in-office

Physical Office Staff Size: 15–20 employees

Role Overview:

We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors

Key Responsibilities:

Office Operations:

• Maintain office supplies, place orders, and manage inventory
• Coordinate office maintenance, vendors, and service providers
• Ensure office cleanliness, breakroom supplies, organization, and functionality

Administrative Support:

• Provide day-to-day support to leadership and team members
• Manage calendars, schedule meetings, and coordinate logistics
• Arrange logistics for Customer meetings
• Handle incoming calls, emails, and general inquiries
• Assist executives with day-to-day needs/errands

Front Desk & Coordination:

• Greet visitors and manage front desk activities
• Handle mail, packages, and courier services
• Assist with onboarding logistics for new hires

Finance & Basic HR Support:

• Assist with basic office expense tracking, invoices, and basic bookkeeping tasks
• Support payroll coordination and timesheet collection as needed

Project & Miscellaneous Support:

• Assist with small projects, reports, and data entry
• Coordinate team events, lunches, and internal communications
• Support ad-hoc requests from management
• Be able to drive nearby as needed for furnishing and pickup supplies, coffee/Food etc.

Qualifications:

• 1–3 years of administrative or office support experience
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Ability to work independently in a small team environment

Preferred Traits:

• Self-starter with a “figure it out” mindset
• Detail-oriented and dependable
• Friendly, professional demeanor
• Comfortable wearing multiple hats in a small office

Benefits (Optional to Include):

• Paid time off (PTO)
• Growth opportunities within the company
• Stable, collaborative work environment

Desirable - Bilingual (English / Spanish