What are the responsibilities and job description for the Administrative Assistant III - Strategy & Engagement position at Stark State College of Technology?
Stark State College is seeking a highly skilled and motivated Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Strategy & Engagement, the Director of Workforce and Career Readiness, and the department. This position plays a vital role in ensuring the smooth and efficient operation of the Workforce and Career Readiness department by managing complex administrative processes, coordinating communication with internal and external stakeholders, and supporting strategic initiatives that connect students, employers, and the College. The successful candidate will serve as a key point of contact for the department, while helping establish effective processes and administrative practices that support the College’s mission and workforce development goals.
Typical Hours of Work:
Typical hours are Monday through Friday, 8:00 a.m. until 4:30 p.m. on our Stark State Main Campus (North Canton).
Annual Pay: $37,808- $49,151, commensurate with experience. This is a 250-day, non-exempt, contract role.
Who We Are:
The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success for both our employees and our students is the result.
You'll be a Great Fit If:
We are looking for a proactive and highly organized professional who enjoys keeping people, processes, and priorities moving forward. In this role you will bring your strong administrative expertise, excellent communication skills, and sound judgment to support leaders, connect stakeholders, and create reliable systems that help the Workforce and Career Readiness team deliver exceptional service to students, employers, and the College.
Typical Responsibilities Include:
- Provide comprehensive administrative support to the Vice President of Strategy & Engagement and Director of Workforce and Career Readiness, including managing correspondence, reports, calendars, meetings, and confidential materials.
- Serve as a key point of contact for students, employers, community partners, faculty, staff, and other stakeholders, ensuring inquiries are appropriately routed and receive timely follow-up.
- Coordinate complex calendars, high-level meetings, travel arrangements, and shared departmental activities to support effective communication and collaboration.
- Prepare, proofread, and edit professional reports, presentations, agendas, meeting materials, correspondence, and other official documents.
- Support financial and administrative processes, including expense tracking, purchasing, invoice processing, budget documentation, and account reconciliation.
- Organize and coordinate employer meetings, career events, workshops, and departmental activities, managing logistics, materials, communications, and follow-up.
- Maintain accurate and confidential records, shared tracking tools, contacts, calendars, and administrative deadlines in accordance with College policies and procedures.
- Coordinate the day-to-day administrative operations of the Workforce and Career Readiness department, including office procedures, meeting spaces, supplies, equipment, and incoming requests.
- Identify opportunities to streamline administrative processes, improve communication, and implement best practices that strengthen departmental efficiency and service.
- Support special projects and strategic initiatives led by the Vice President and Director, using sound judgment, discretion, and initiative to help advance the College’s workforce and career readiness goals.
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To Be Considered, You'll Need:
Associate degree required (business, office administration, or related field preferred).
Five years of administrative experience, preferably supporting senior executives.
Preferred Qualifications (although not required):
A bachelor's degree in business, office administration, or a related field is preferred.
The work you do at Stark State will matter to the thousands of students who walk through our doors, and eventually across the commencement stage, on their journey to a better tomorrow. Come join us and learn how your aspirations can be part of a better future for them – and you.
We love meeting stellar candidates, so please don’t hesitate to apply.
In order to improve hiring efficiency, be more responsive, and help us find the best candidates, Stark State has implemented the use of a few recruiting tools, such as Humanly (formerly Qualifi) and Skill Survey. You may hear from us through one of these platforms during the recruitment process.
Humanly (formerly Qualifi) is a cloud-based phone interviewing platform. Think of this like traditional phone interviews, but faster – allowing us to be more responsive to you, the applicant.
Checking candidates’ references for multiple top candidates provides a valuable means of verifying skills and experience represented in resumes and interviews. SkillSurvey Reference®, a cloud-based, data-driven solution allows us to access relevant feedback from references provided by our candidates. The chosen references receive job-specific surveys on at least 26 critical behaviors and skills. These behavioral competencies have been scientifically studied and have been shown to correlate with work outcomes.
Stark State College utilizes E-Verify to ensure compliance with applicable employment eligibility laws. E-Verify is an electronic system used to confirm the employment eligibility of new hires. This process will be conducted in accordance with I-9 verification and will be done promptly upon hire for all incoming employees.
Please note: Candidates selected for employment must either reside in Ohio or be willing to relocate to Ohio.
Should you have any questions regarding your application or our recruiting and hiring process, please reach out to HR@starkstate.edu.
Salary : $37,808 - $49,643