Legal Secretary - Floater

Since 1933, Stark & Stark has developed innovative legal solutions to meet our clients’ needs. We have experienced attorneys in more than 30 practice areas and a commitment to putting the law to work for our clients. We believe that is the basis for building and maintaining our practice.

Stark & Stark is actively recruiting for a Legal Secretary - Floater based in our Newtown, PA office. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging, but collegial environment.

Responsibilities:

• Provide flexible legal and administrative support across multiple practice areas, stepping in for secretaries during high-volume periods.
• Assist with client intake and initial communications, ensuring professionalism and empathy in sensitive legal matters.
• Draft, edit, and proofread legal documents including pleadings, discovery demands and responses, and basic motions under attorney guidance.
• Coordinate and manage attorney calendars, including scheduling meetings, court dates, and internal conferences.
• Answer and route incoming calls with a courteous and professional demeanor, maintaining excellent client service standards.
• Book and prepare conference rooms, organize meeting materials, and manage logistics for depositions or internal meetings.
• Collect and organize medical records and legal documentation as needed.
• Perform scanning, filing, and document organization to maintain case files within electronic databases.
• Offer receptionist and switchboard relief as required.

Qualifications:

• Minimum 2 years of legal secretary or paralegal experience required.
• Highly organized, with the ability to prioritize tasks and follow assignments through to successful completion.
• Demonstrated attention to detail and accuracy in a fast-paced legal environment.
• Excellent verbal communication skills with professional phone etiquette and a positive, client-facing demeanor.
• Able to multitask efficiently, working both independently and collaboratively with multiple teams.
• Strong technical proficiency.
• Experienced with scanning, calendaring, and document preparation.
• Strong commitment to discretion and confidentiality in handling sensitive legal matters.

Compensation & Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.

• No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.