JFS - Legal Secretary, Child Support

SUMMARY
Works within the legal department or enforcement section of the Child Support Enforcement Agency to provide clerical support for cases referred to court.

ESSENTIAL FUNCTIONS AND REPSONSIBILITIES
The functions listed below are intended to depict general job assignments, abilities and responsibilities required of this position. Other duties as assigned.

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

Composes and type advanced legal correspondence, administrative hearing decisions, complaints, motions, proposed judgment entries and briefs.

Prepares lump sum intercept orders, modification orders, journal entries and registration for UIFSA cases, seek work orders and CSLN intercept orders for court.

Maintains court docket and administrative hearings docket.

Schedules court hearings and administrative hearings and notify parties pursuant to Ohio Administrative Code.

Answers and prioritizes attorney's telephone calls and arranges conference calls. Coordinates attorney's schedule and make appointments.

Greets scheduled visitors and accompanies to appropriate area or person.

Arranges and coordinates travel schedules and reservations. Conducts research, and compiles and types statistical reports.

Coordinates and arranges meetings, prepares agendas, reserve and prepare facilities, and records and transcribes minutes of meetings.

Makes copies of correspondence or other printed materials.

Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies and arranges for equipment maintenance.

Creates and maintains legal files from documents obtained from SETS, CRISE, CJIS and case managers.

Listens to complaints from customers and direct to proper department for assistance. Files legal documents with Clerk of Courts.

Scans documents into agency document imaging system.

Acts as a liaison between courts and attorneys coordinating schedules and obtaining signatures. Emails requests from attorneys to case managers.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

QUALIFICATION REQUIREMENTS
To perform this job satisfactorily, the employee must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made for individuals with disabilities.

EDUCATION AND/OR EXPERIENCE
Associate's degree (A. A.) or equivalent from two-year college/university or technical school. Legal Secretary degree preferred.

COMPUTER EXPERTISE REQUIRED / EQUIPMENT OPERATED
To perform this job successfully, an individual should have the ability to use Microsoft Office Programs. Experience with digital imaging is preferred. Typing speed of 40 wpm required.
The following are examples only of office equipment routinely used and are not intended to be all inclusive: Computer, printer, copy machine, fax machine, telephone, tablet and other general office equipment.

LANGUAGE SKILLS
Ability read and comprehend simple instructions (correspondence and memos). Ability to write correspondence. Ability to carry out detailed oral and written instructions. Skilled in inter-personal communications. Strong written and verbal communication. Ability to proofread and produce error free written product. Skill in word processing. Ability to process routine and complex correspondence and documentation. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees.

MATHEMATICAL SKILLS
Skill in basic mathematics, including addition, subtraction, multiplication and division. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding. Ability to gather information, define problems, establish facts and resolve issues. Ability to organize data, read, interpret and transfer data accurately. Ability to follow instructions, orally and in writing, as well as schedules and calendars.

OTHER SKILLS AND ABILITIES
Skill in basic typing, data entry and files management. Must be able to handle multiple assignments/tasks simultaneously to meet deadlines. Must be able to travel to and gain access
to work site. Must be skilled in records management and able to develop and maintain schedules.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In order to perform required physical duties of general office work, computer and telephone assignments, completing paperwork and handling case files, working on arrangements for special events, carrying, moving or lifting storage boxes; working with detailed documents and printed forms; the employee must be able to stand, walk, sit, talk or hear, use hands to finger, handle or feel, climb or balance, stoop, kneel, crouch and reach with hands and arms; routinely lift up to 10 pounds, and occasionally up to 25 pounds; and is required to be able to use close vision, distance vision, color vision, and peripheral vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

This employee normally works in an office environment with a moderate level of noise, frequent interruptions due to inquiries and forms distributions. Also exposed to community environment for events and function.

GENERAL EXPECTATIONS
The employee is responsible to maintain confidentiality; to work cooperatively and effectively with members of the public, other employees, related public agency staff, community businesses and service providers; to produce accurate and timely record keeping and reports as required by the position; may be responsible to drive motor vehicles with a valid Driver’s License as required by the position; and may be required to travel, within and/or beyond the county. Responsible to attend meetings, in-services and training programs related to the position held. Responsible to maintain valid certification, licensure or registrations as required by the position to maintain employment. Demonstrates regular and predictable attendance.

HOW TO APPLY
To apply, please complete the employment application. Applicants have the ability to upload a letter of interest and current resume.

We are an equal opportunity employer that does not discriminate based upon sex, race, creed, color, age, national origin, or disability. Applicants may request reasonable accommodations to participate in the interview process.